Administration tasks of SAP Analytics Cloud include:
- File Management
- Content Management
- Monitoring and Auditing
- User Management and Security
Managing Files and Folders
Stories, input forms, boardroom agendas, sample content, and other content, such as uploaded files, can all be accessed from the Files page.
On the Files page, you can organize stories, input forms, boardroom agendas, and other content, such as uploaded files.
The Files page displays your private files (files that are not shared with other users), plus folders for public files and input forms.
Create folders to organize your files. You can upload Microsoft Office, text, CSV, and PDF files. Permissions can be defined on files when sharing.
To share files and folders that you have created, grant the following permissions (note that some permissions apply only to folders):
- Create files
- Create folders
The owner has full permissions.
Importing and Exporting Content as Files
In Deployment, you can create and manage exports and imports of content using .tgz files. You can use these files to copy your objects between tenants.
Content Deployment Guidelines
SAP Analytics Cloud supports easy export and import of content to and from a file.
If there are dependencies between content, the dependent content is automatically selected (it can be deselected), unless it is a location dimension if you have geo-enrichment in your model. This must be manually selected.
Only public content can be exported.
An export created from a tenant on SAP Analytics Cloud version X can only be imported into another SAP Analytics Cloud tenant on version X or version X+1.
- In a development tenant, choose New Export.
- Select objects for export, remembering that object selection has automatic dependency. For example, if you select a model for export, all its perspectives will be selected automatically.
- Choose whether data (master data for perspective, transaction data for the model) shall be exported.
- Choose Export, and choose Export to Local File.
Watch this video to learn how to export and import content.
Restrictions for Exporting Data as a CSV File
The following limitations apply to table exports that have the scope set to all and to chart exports:
- Maximum number of columns: 60.
- Maximum number of cells of data: 3 million.
- Any filters applied to the chart are applied to the data export.
- The export does not contain information on which filters or datasources are used.
- Formatting (such as cell color, font styles, and so on) will not be exported.
- Hyperlinks are removed.
- Hierarchies are flattened.
It is not recommended to use exports to archive content. Content can only be imported in the same version of the application from which it was exported, or the subsequent version. After your system is upgraded again, you cannot import the content.
Monitoring and Auditing
The contents of an audit log tell you who did what, and when. This is a feature that allows tracking user activity. This does not replace the trace feature, which can log system errors.
SAP Analytics Cloud logs all activities users perform on business objects, for example, making changes to a model.
In addition, SAP Analytics Cloud can log failed attempts to create, delete, and change objects in the following situations:
Disallowed or invalid change
Viewing activity log data
Watch this video to learn how to view the audited activities in the SAP Analytics Cloud.
The data changes feature can optionally track the planning process down to the values changed. Unlike the audit log, this must be specifically requested, because it involves more storage.
You can use the monitoring reports and data available to monitor the real-time statistics and usage of the system.
Let’s use the SAC Content Usage story to monitor performance.
The SAC Content Usage Story can be activated from Content Network → Sample.
The story, called SAC Content Usage, contains four tabs:
- Story Information
- Model Information
- User Information
- Session Information
To install a copy of the SAC Content Usage story, you need to install the SAP Analytics Cloud Usage Tracking Content package in SAP Analytics Cloud.
The SAP Analytics Cloud Usage Tracking Content package contains four models and one story. The models cover the domains of users, files, other objects and activities. They are connected to your system and provide specific information about your tenant.
Here is a brief overview of each of the models:
The SAP Analytics Cloud Usage Tracking Content package resides in the Content Library of the Files area. To access the Content Library, your user will need a role that has the Maintain privilege on Lifecycle. From there, you can find the package titled SAP Analytics Cloud Usage Tracking Content.
This Usage Tracking Content is based on internal data, which means for it to work properly, the content needs to be up to date. In the "Publishing" tab under "Import Schedule", please select "Automatically update new content". This will ensure that the models show accurate data.
Due to the nature of this content, some sensitive data will be available such as information on users’ private files and users’ activities. For this reason, we recommend you do not make this story public. Instead, limit the audience to only Administrator or Monitor type roles.
As an additional safeguard, SAP has made access to the data a specific privilege. Only users who have a role that has Read privilege on Activity Log will be able to see the data. The Activity Log displays the same kind of data that is displayed in this model.
To monitor system performance, go to the Navigation Bar and choose to System → Monitor.
In the cloud, SAP does the real administration in this area, but usage information is always available to be reviewed by administrators on your tenant.
To help control costs, you can review usage information from the System Usage by Storage area.