To edit data access for an individual user, search for the user in the table view and navigate to the detail page of the selected user. In the object page, you can view the access rights granted to this user and a list of the report configurations to which this user is assigned. Only report configurations in an active and historic status are displayed. Choose Edit to add or remove access rights.
Choose Add to add access rights to the user. Choose this option only when you want to extend access rights. When saving your changes, the system will merge the permissions as follows:
- The Unlimited Access type replaces all existing authorizations.
- The Limited by Company Code access type replaces any authorizations to specific sales organizations that are part of the selected company.
If you want to reduce the access rights, you first need to remove the previously granted broader access.
When you save your changes, the system checks if the user is assigned to any report configurations that contain the company code or sales organization you want to remove access rights from. The removal of access rights is validated only with report configurations assigned to the user that are in an active or historic status. If there are such report configurations, an error message with details about the impacted report configurations is displayed.
You can resolve the issue either by removing the user from the assignees in the report configuration or by adjusting the access rights based on filters of the report configuration. The details page in the section, Assigned Report Configurations, allows you to navigate to the assigned report configuration in theConfigure Reports application.