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Setting Up Users and Groups

Objective

After completing this lesson, you will be able to explain how to set up users and groups.

Prerequisites

To use the product sourcing functionality, the following are required:

ERP / S/4HANA
SAP Ariba Cloud Integration Gateway
SAP Ariba Strategic Sourcing Suite (turned on)

Roles and Permissions

The product sourcing functionality has three target personas with role-based permissions:

Sourcing Administrator
Sourcing Manager
Sourcing Operations

The Item 360° viewer role was introduced to allow those not using the product sourcing functionality to view the Item 360°.

The product sourcing functionality uses three specific system permissions:

Materials Administrator
Materials Manager
Materials Viewer

Note

A user can have Materials Administrator, Materials Manager, or Materials Viewer permissions. However, holding both Materials Manager and Materials Viewer permissions would impact some of the user’s site permissions.

Product Sourcing Audit Records

The Audit Record page displays significant actions performed by users, system administrators, and the system.

You can filter audit record search results by type, start date, and end date. To view the Audit Record page, sign in to the SAP Ariba Administrator and select Product Sourcing Manager Audit Record.

Audit records contain the following information for each related action:

The user ID of the person that performed the action.
The name of the action.
A description of the action.
If available, the IP address associated with the action.
The time the action occurred.

Prerequisites

To view product sourcing audit records, you must be a member of the Materials Administrator or Customer Administrator group.

The following table lists the available audit record types and the associated action that generates them:

Audit record type:	Action that generates the audit record:
AUTHENTICATION	This audit record type does not generate an entry on the Audit Record page.
EXCEPTION
AML_PULL	Manufacturers or suppliers approved to provide a given item, as specified in the Approved Manufacturer Parts List (AMPL) master data, are imported.
ITEM_MASTER_PULL	Item master data is imported. Item master data includes information about items, such as item names, descriptions, and part or material numbers. Item master data excludes data for approved manufacturers.
ASSIGN_OWNER	A BOM or material is assigned to an owner.
ITEM_PRICE_UPDATE	Contracted prices are updated after a user accepts the price in a simple RFx event or creates a PIR from a PIR scenario in SAP Ariba Sourcing.
EDIT_AML_SPLIT	An AML split is updated or changed.
EDIT_PRICE	Estimated pricing for parts and materials is updated. SAP Ariba allows you to update the estimated pricing for parts without assigned AML suppliers and materials with missing pricing.
ITEM_PINNING	A BOM or material is assigned to a plant or program.
EDIT_BOM_SPLIT	The split percentage for a BOM is updated.
INSPECTOR	An activity is performed using the Inspector tool.
PLANT_PULL	Contract manufacturer master data is imported.

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