Understanding the Drive Service and its Benefits

Objective

After completing this lesson, you will be able to understand what the Drive service is and what are the benefits of using it to capture car mileage.

Introducing the Course Overview and Outline

This learning journey introduces you to how Drive service captures car mileage and helps simplify the expense reporting process for efficient and accurate reimbursements. After completing this course, users will be able to:

  • Explain what Drive is, its features, and benefits for mileage capture.
  • Identify the recommended phone and tablet settings for optimal use.
  • Demonstrate proficiency in capturing mileage using different options offered by Drive.
  • Identify and follow the steps to expense car trips created with Drive.

Understanding the Drive Service

Overview

Drive is the SAP Concur service with an automatic distance capture tool that allows you to track and expense business-related trips taken in your personal car.

Using a combination of technologies, Drive captures car mileage for you, eliminating the need to input routes or track the odometer manually. Each trip is converted to a mileage expense in real-time with just a few clicks.

A person wearing a green and blue plaid shirt and sunglasses is driving a car. The photo is taken from the back seat, showing the driver's perspective of the road ahead. The car's dashboard and steering wheel are visible, with a city skyline in the distance. The interior of the car is modern, with a central console featuring a touchscreen display and various controls. The road appears to be a bridge leading towards the city.

Highlighting the Benefits of Using Drive

No more guesswork

Spend less time on expense reports for faster reimbursement.

Use location services to capture mileage

Eliminates the need to enter an address or use Google Maps.

Accurate mileage tracking

Pair with your car's Bluetooth for more accurate tracking.

Easy to use

Access through the SAP Concur mobile app.

A person is using a smartphone outdoors at night. The background is blurred with colorful lights, suggesting a city or urban environment. The person is holding the phone with one hand and using the other hand to interact with the screen. The phone's screen displays an app interface.

Additional benefits of using Drive

  • Reimbursed for actual miles driven.
  • Upload mileage logs into Concur Expense with just one click.
  • Manage and standardize expense reporting.
  • Track distance automatically with smart sensors in your mobile device.
  • Capture drive distance with auto-tracking.
  • Real-time visibility into mileage expense.
  • Flag drive segments as business or personal.
  • Enhanced mileage reporting ensures compliance and audit readiness.

Summary

Drive significantly reduces manual effort in capturing mileage by leveraging location services, car Bluetooth for accuracy, and automatic tracking, alongside features to standardize expense reporting, real-time expense visibility, simplified reimbursement process, one-click log uploads, and compliance-friendly reporting.

Now that you know what Drive is and the benefits of using it to capture mileage, let's continue this journey and learn about Drive's key features.

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