A posting profile is a job posting entity that must be associated with one or several recruiting management users, usually recruiters. A user can have any number of different posting profiles. A posting profile is used to define job boards, job board configurations, and job board contracts that a user with permission can access.
Recruiters with assigned profiles can manage their job postings. A posting profile can be set up, so that it mimics a company organization by brand, by location, by contract type, and so on. Jobs can be posted on behalf of the organization, office, brand, subsidiary, and so on. The name of the posting profile does not necessarily have to match to an employee name, but can be used as a shared posting entity. It is recommended to use it as an organizational type under which several recruiters are associated. This way you can then create a tailored posting profile organization.
Posting Profile Data Protection and Privacy Compliance
A user can deactivate or delete a posting profile in line with data protection and privacy requirements. Deactivating sets the posting profile to inactive. An inactive posting profile can be displayed by using the filter menu on the left panel. An inactive posting profile will be entirely deleted and purged after 30 days of deactivation.
If the posting profile is deleted, it will be removed, and data associated with it will be purged. In this same action menu, you can download personal data report of any posting profile before it is deleted. The data exported will be username, first name/last name, email, telephone, address, location, and so on.
Note that if you remove a posting profile after having posted a job with it, you will have limited actions on the job posting, such as adding a job board, editing job postings, and reposting on one job board will not be available as the job needs to be re-associated to an existing posting profile. The only posting action available is the global repost on all the job boards as this action creates an entirely new posting and consume one Recruiting Posting credit. It will start from the posting profile selection step. You will then post with a new posting profile, among the ones your user has been associated with.
Groups are optional and can contain posting profiles or other groups. Most of the actions done with a group will be inherited by the posting profiles and the groups within this group (for example, setting job board availability to a group, associating a configuration, associating a contract, associating a job board). It is possible to remove empty groups, and also groups that contain posting profiles after confirming that users agree on removing all groups and posting profiles inside this group.
Groups are typically be used by bigger companies as groups can be created to match company organization structure. Posting profiles can be grouped by office location, brand, contract type, and so on. When groups are used, create the group first, and then add posting profiles inside the groups to create the needed structure.
Make sure that at the last level of company structure, at least one posting profile is created. If not, the structure will not be usable. It is not possible to post any job with a group; a user needs to be assigned to a posting profile and not the group. A group is a container, not a posting entity.