Managing Jobs Through SAP SuccessFactors Recruiting Postings

1. Validate that the correct links are entered in Recruiting Posting in Company Settings.

   1. Navigate to Provisioning → Company Settings → Recruiting Posting Settings.

   2. Ensure that the Recruiting Posting base URL is set (the URL should be automatically completed, as the environment has been selected).

   3. Ensure that the Recruiting Posting API Base URL is set.

2. Validate the  Authorized SP Assertion Consumer Services Settings link.

   1. Navigate to Authorized Consumer Service Settings.

   2. Validate that the Assertion Consumer Services link has been added.

   3. Save your settings.

   Note

   The link entered in Company Settings must match to the link entered in Assertion Consumer Services.

1. Validate the permissions have been set for the administrator to manage Recruiting Posting settings in the Admin Center.

   1. From the Admin Center, select Manage Permission Roles.

   2. Select the admin role that should have the permission (for example, Administrator).

   3. Validate that the appropriate permission: Permission → Administrator Permissions → Manage Recruiting → Manage Recruiting Posting.

2. Validate that the permissions have been set for recruiters to post jobs and access details of posted job (job boards where job was posted to, and so on).

   1. From the Admin Center, select Manage Permission Roles.

   2. Select role that should have the permission (for example,Staffing).

   3. Select Permission → User Permissions → Recruiting Permissions.

   4. Validate that the appropriate permission has been granted: Permission → User Permissions → Recruiting Permissions → Recruiting Posting Permission and OData API Job Requisition Export.

   A synchronization script is executed every day at 5:00 AM GMT, allowing Recruiting Management users with Recruiting Posting permission to be created in the Recruiting Posting back office and can then be associated with a posting profile.

In this task, you will create:

• Self-standing posting profile (Hamburg Office)

• Groups and posting profiles to match the structure. Please note that offices at the company lowest level should be set up as posting profiles. Countries and regions represent groups.

1. Create a self-standing posting profile called Hamburg Office.

   1. Navigate to Admin Center → Manage Recruiting Posting.

   2. Click Manage Posting Profile & Groups.

   3. Click Company name on the left-hand side.

   4. Click the plus sign at the bottom of the screen.

   5. Select Posting Profile in the posting profile or group field.

   6. Enter the name of the Posting Profile: Hamburg Office.

   7. Complete the posting profile contact information with the following:

      • Name: Paula Price
      • Email: none@none.com

      Since this is a stage environment, we are entering test data/contact information, but in a production environment, a real email address should always be used.

   8. Select Save to save the data.

   Note

   Posting profile contact details should be the contact details of the posting profile owner. In this case, for the exercises, the posting profile owner should be Paula Price.

   Undefined email address (noreply email addresses, and so on) should not be used in this case.

2. Create groups and posting profiles to copy the company structure displayed in the figure shown below.

   1. In the Manage Recruiting Posting section, click Create Posting Profile or Group at the bottom of the screen.

   2. Select Group in the posting profile or group field.

   3. Enter the name of the group (for example, SAP EMEA).

   4. Select Save to save the data.

   5. Repeat the steps until all groups and posting profiles are created.

   

1. Associate a user with a posting profile.

   1. Navigate to Admin Center → Manage Recruiting Posting.

   2. Click Associate users to posting profiles.

   3. From the list of users on the left, select HR Coordinator.

   4. Click Edit set of posting profiles on the right side of the screen.

   5. Drill down through the structure until you get to the SAP USA group.

   6. Select SAP USA and click Save.

   7. Ensure that the HR Coordinator has two posting profiles assigned: New York Office and San Francisco Office.

2. Copy the assigned posting profiles from the HR Coordinator to any other users at one time.

   1. Make sure that you are looking at HR Coordinator assigned posting profile (you see list of assigned profiles to this user).

   2. Select Copy set of posting profiles in the top-right corner. The message: "Set of posting profiles of HR Coordinator copied to clipboard" appears at the bottom of the screen.

   3. From the list of users on left, select Paula Price and Quentin Quincy.

   4. Select Apply to select users in the bottom right corner.

   5. Check if Paula and Quentin have posting profiles assigned.

   6. To cancel copy mode, select Cancel at the bottom of the screen.

   Note

   If you do not see the user that you want to associate with posting profile on the list, the reason might be that this user was not synchronized into Recruiting Posting. Make sure that this user has correct permissions assigned. Remember that synchronization occurs once a day 5:00 AM GMT.

1. Add a free job board to the list of your job boards.

   1. Navigate to Admin Center → Manage Recruiting Posting.

   2. Click Job Board Marketplace.

   3. Using the search option, search for Job Inventory.

   4. Click on the plus sign to add the job board.

   5. Select the checkbox next to your Company ID to connect it to all posting profiles and select Add.

   6. Navigate to the Manage Recruiting Posting main page and select the Manage my job boards tile.

   7. Check if the job boards were added to the list. There will some other job boards already added

2. Add a paid job board by using basic configuration option.

   1. Navigate to Admin Center → Manage Recruiting Posting.

   2. Click Job Board Marketplace.

   3. Using the search option, search for a paid job board

   4. Review details of the job boards by clicking the i icon.

   5. Select Add to add the job board to your list.

   6. Select the checkbox to agree to being contacted after adding this job board (since this is a demo environment, none of your information will be shared).

   7. Click Next.

   8. Associate the job board to the Company (select the checkbox next to your instance Company ID).

   9. Click Add and Close.

3. When prompted if you want to stay on the page or leave the Job Board Market Place, click Stay.

   Note

   • You will be adding a new job board by using advanced configuration in the next task.

   • Information that needs to be completed in the My Job Boards section might be different for each job board because this information is requested by the job board. The job board uses this information to identify the customer and confirm that a valid contract is in place.

   Some of the job boards (for example, Twitter) require an access token to be entered into job board configuration details. This is not available in the preview environment, so you will not be able to add this job board.

1. Add a paid job board from the Job Board Market Place.

   1. Navigate to Admin Center → Manage Recruiting Posting.

   2. Click Job Board Market Place.

   3. Search for Monster US and select Add. Agree to the message.

   4. If needed insert Credentials:

      • YOURCOMPANYID @ Monster.us.
      • Login: Enter your email address.
      • Password: Enter a password.
      Note

      This is where the customer will need to enter their credentials that they have created with Monster when their contract was created. These credentials will vary between job boards and it is the customer’s responsibility to provide these details. Since we are working within a stage environment in this course, we can enter any credentials and the system will accept them. In the production environment, the credentials entered for each job board will be sent for validation from Recruiting Posting.

2. Configure the Posting Profiles and Groups tab.

   1. In Add Job Board to Posting Profiles, select the SAP USA and SAP Canada group (do not drill down to a lower level). This way, you have assigned all posting profiles in the SAP North America group to this job board. You will be able to limit assigned posting profiles by contract in the Packs tab in Manage Recruiting Posting → My Job Boards.

   2. Select Add and Close.

   3. You will be prompted with a message asking if you would like to continue adding job boards or if you would like to go to the job board management page or stay on the Job Board Market Place. Select Go.

3. Configure the Monster job board details.

   Once you are re-directed to My Job Boards → Monster US, you will be able to find the Credentials, Packs, and Availability tabs for Monster. You will see that within the Credentials tab, the status of Monster is automatically validated. This is because we are in the stage environment.

   1. Navigate to the Packs tab.

   2. Select New Pack on the right-hand side and enter the name of the contract based on which it will be easily identified, for example, Monster U.S.

   3. For this exercise, complete the mandatory information at the minimum. This information will be available in the contract with the job board.

      • Name of Pack: Monster U.S.
      • Type: Credits
      • Credits: 100 (uncheck Unlimited; this should only be used if the customer has an unlimited number of job board credits with the job board)
      • Currency: USD

   4. In Associated Job Boards, you can associate this contract that we have configured to related Monster job boards. Since we are only adding one, you do not need to complete this step.

   5. Click Save.

   6. Once you have saved the pack details, you will see a new tab for associating posting profiles and groups. Assign Monster US to the New York and San Francisco office posting profiles. Once you assigned the posting profile, you will be able to assign the number of job board credits. SAP North America (San Francisco and New York posting profiles) should have the full number of job board credits assigned to them (100, or unlimited).

   Note

   Information that needs to be completed in the Configuration and Contract section might be different for each job board because this information is requested by the job board. The job board uses this information to identify the customer and confirm that valid contract is in place.

1. Navigate to Admin Center → Manage Recruiting Posting.

2. Click Job Board Market Place and at the top of the screen, click the Schools switch to view available school job boards.

3. Search for London Business School.

   1. Click Add to add the job board to the list.

   2. Enter the credentials for the London Business School.

      • Name: This will be the Company ID @ London Business School.
      • Login: Your email address (this will be provided by the customer).
      • Password: Enter a password (this will be provided by the customer).

   3. Connect the job board to all posting profiles by selecting the checkbox next to your Company ID, clicking Add and Close, and choose Go.

4. You will be directed to the My School Boards. Here, you can check if the job board was properly added to your list of school job boards.

   You can also navigate to this page to check your list of school job boards by using the following navigation:

   • From Manage Recruiting Posting, navigate to My School Job Boards and then check if the job board was added to the list.

1. Navigate to Admin Center → Manage Recruiting Posting.

2. Within the Job Posting Rules tile, click Field Completion.

3. Select your job requisition template and begin mapping your fields.

4. Map the Company description job posting field with the External Job Description job requisition field.

5. Map the Temporary Type job posting field with Full / Part Time job requisition field. As these are picklist fields, you need to map individual field values.

   1. Select the > symbol on the right.

   2. Map Full time to Permanent.

   3. Map Part Time to Contract.

   4. Save your settings.

6. Map the Education Level field to an auto-fill value. Find the Education Level field and click the + button to create a new field mapping. Select Define auto-fill values. Select English for language. Select Bachelor’s Degree.

7. Save your settings.

   Note

   You will be able to check if the mapping works correctly during the posting process.

1. Navigate to Recruiting. From the list of the jobs, select the one that you would like to post to job board. Click the I/E link in the Job Posting column. Make sure that this job is already posted externally.

2. Select Post and Manage Jobs on the Job Board Posting – Recruiting Posting section.

   Note

   If the user has more than one posting profile assigned, you will need to select under which profile this job will be posted. If the user has only one profile assigned, this screen will not be available.

3. Complete the Select job boards section.

   1. Select LinkedIn in the General job boards section.

   2. Click Next.

4. Complete the specific fields section.

   1. Review information that is already pre-filled.

   2. Check if information for the fields Company description and Contract type, (fields that were mapped in the Admin Center) are properly populated. If not, check if fields are completed on the job requisition.

   Note

   You can track your completion status on the bottom left corner. Do not click Next until you reach 100%.

5. Review your posting information in the Review your posting section. If you need to make a correction, select Back.

6. Select Submit to send the job to selected job boards.

   Note

   In the stage environment, the job will not get posted to any job board.

1. Navigate to Recruiting to the Job Posting page of the job you have just posted.

2. Select Post and Manage Jobs. Details of the posted job is available.

3. Check the following:

   • How many clicks have you received so far?

   • What is the expire date of the job?

   • Can you add additional job board?

   Note

   The status will be shown as Pending because jobs are not being posted in the stage environment.

It is possible to post job requisition in multiple languages using Recruiting Posting. To be able to do so, the job requisition must exist in the language.

1. Open your latest versions of the JRDM XML and check the settings.

   1. Login to Provisioning.

   2. Navigate to Import/Update/Export Job Requisition Template.

   3. Download the latest version.

1. Enable the language in Provisioning.

   1. Log in to Provisioning.

   2. Navigate to Company Settings.

   3. Check if following language packs are enabled: Deutsch (German), English US, Español (Spanish).

   4. If you made changes, make sure that you save your settings.

1. Log in to the Admin Center and make sure that languages are enabled.

   1. Log in to the Admin Center.

   2. Search for Manage Recruiting Languages.

   3. Make sure that Deutsch, English, and Spanish languages are enabled.

   4. Save your settings.

1. Navigate to Recruiting and open the job requisition that you want to post to a job board.

2. Update the languages in which the job requisition should be posted.

   1. Look for the Post Job in Language(s) field.

   2. Click Update.

   3. Select English (United States) and Español (Spanish).

   4. Save your settings.

3. Review your job requisition in the Spanish language.

   1. From the top of the page, change the language to Español.

   2. Check the fields and update Job Title and Job Description for internal as well as for external candidates.

   3. Save your settings.

1. Navigate to the posting page.

2. Select Post and Manage Jobs.

3. Select the Posting Profile under which you want to post the job.

4. Select the Job Boards screen.

   1. Select the job board to which you want to post the job.

      Note

      Not all job boards support posting in various languages. Note that LinkedIn and Jooble do support languages.

   2. In the Job board language, select Spanish.

   3. Move to the next screen.

5. Check and complete the fields in the Complete specific fields section.

6. Review your posting.