Approvers receive an email letting them know they have an offer to approve. Approvers may click the link in the email to go directly to the approval in the system.
Alternatively, approvers may simply log in to SAP SuccessFactors and click the link from their home page To-Do list.
Offer Approvals Link in the Recruiting Section
Approvers who have a role in recruiting (for example, Recruiters, Hiring Managers) may also access approvals from the Offer Approvals link on the Job Requisitions list page.
Filtering Offers Approvals Results
Using the With Me link, you can further filter pending approvals by those awaiting approval from the logged-in user.
Offer Approval: Comments
The approver may add comments and then either approve or decline the offer.
Offer Approval: Confirmation
Offer approvers will approve in the order by which they are listed.
Once approved, a confirmation notice displays, and the next person in the workflow receives a notice.
To Do List
The user can check the status of the approval process in one of the following ways:
On the Home page, in the To-Do portlet
Offer Approvals via Recruiting
Access details through Recruiting → Offer Approvals.
Reassign Offer Approval
For many of the same situations that may occur with the approval of requisitions, the ability to reassign active offer approvals can be useful. An Admin Center tool, Reassign Offer Approvals, may be permissioned via RBP. The feature may only reassign a user who is currently assigned to the Offer Approval workflow step.
Example: The VP of Staffing is out of the office and the offer approval has been assigned. The VP may delegate a new user to be reassigned to the active offer approvals.
The configuration steps are as follows:
Reassign Offer Approvals must be permissioned via Admin Center → Manage Permission Roles → Manage Recruiting → Reassign Offer Approvals.
Access of the tool is found in Admin Center → Recruiting → Reassign Offer Approvals.
Offer approval reassignment can be done in Admin Center.
Recruiting Email Triggers
Automatic notifications can also be generated. Create an email template and then set up an email trigger to notify them.
Email triggers are covered in a different unit.
If the offer was declined during the offer approval process, offer approval originators can cancel the offer before the job requisition is closed. Once the offer is cancelled during the approval process, the action also removes the corresponding To Do list item from users’ To Do list.
If the job requisition is reopened, rejected offers appear for the originator; however, if the rejected offer is explicitly cancelled, then such offers are not considered when the job requisition is reopened.