Explaining the Concept and Structure of a Delivery Document

When working with deliveries, warehouse management activities, such as creating and confirming a warehouse order, are completed before a change is made to the stock level in inventory management. A goods receipt or goods issue posting always relates to a delivery.

Delivery Documents in Shipping Activities

If you use additional processes for buying and selling, you may also need to perform shipping activities such as picking, packing, and printing of documentation. You can also use delivery documents to manage these processes. The different business processes are modeled using different types of delivery document.

For example, if you want to transfer stock from one plant to another, the ordering plant creates a purchase order on the supplying plant. The supplying plant then creates a delivery document with reference to this purchase order. The delivery forms the basis for picking, issuing output, and posting goods issue.

You can create inbound deliveries for one complete purchase order, partial quantities of purchase order items, or for a combination of several purchase orders.

The inbound delivery then serves as the basis for further activities, such as packing, placing in storage, creating the warehouse order, and posting the goods receipt.

A delivery document consists of a header and a number of items. The header contains data that applies to the entire document. This means that, for example, the ship-to party, shipping point and route are clearly displayed in the header for each outbound delivery. The individual items contain information about the materials that are to be delivered.

The information in the delivery document is displayed on different screens. The overview screen displays selected header and item data. The data is grouped according to activity on tabs. This means that all the important data appears on one screen. You can access the other screens to display detailed information at both the header and item levels. This information is grouped into processes on tabs.

At the header level, this information includes data related to processing, picking, loading, shipment, foreign trade/customs, texts, partners, output, package monitoring, and conditions. At the item level, the detailed screen displays similar tabs with information about the items.