Enabling Team Receiving

A requisition marked for team receiving allows team members to submit receipts against requisitions assigned to their team, even if they are not the original requester or preparer of the requisition.

In order to use team receiving, the team requisitioning parameters must first be enabled by SAP Ariba Customer Support. To enable the feature, your Designated Support Contact must submit a service request to SAP Ariba Customer Support.

• The parameter Application.Common.AllowTeamShopping and a toggled feature TeamShoppingCart both need to be enabled. Once enabled, the Team Receiving check box will be visible on the Purchase Requisition (PR).

"After the team receiving feature is enabled, what do we do next?"

Ensure that you've defined your team members and any receiving related user groups in your user profile. In addition, all members of the team who create and manage receipts must update their user profile to include each of their team members and any user groups who can take over their receipts.

• For example: Joe, Sam, and Rose are all in a team. Joe will need to add Sam and Rose. Sam adds Joe and Rose. Rose adds Joe and Sam.
• Your team members must have membership of the groups in which you're a member to be able to manage your team requisitions or team receipts.

"We have successfully added team members to our user profiles. Is there anything else we need to do before using the team receiving functionality?"

"There is just one final configuration step, which is to adjust the receipt approval flow to include team members on receipts."

In order to properly use the team receiving feature, you must configure the approval process for receipts to include the team members of the requesters to the approval flow of receipts if a requisition is marked for team requisitioning or team receiving. This action ensures that team members of requesters can complete approval actions for receipts if the requesters aren't available to manage the receipts.

Select the icons to learn about team receiving rule for receipt approval process.

"So now that we have added team members and have updated the receipt approval process, we should be able to team receive now, right?"

"Yes. Now that the configuration is completed. When creating a requisition, you must mark the PR for team receiving. We can walk through that process now together."

When creating a purchase requisition (PR), the Is Team Received box must be checked in order to enable team receiving. Once the PR is approved and a purchase order (PO) is generated, it can be received by any one of the team members listed in your profile through the standard goods receipt process.

• If the visibility control feature is enabled for your site and you're a responsible user for multiple purchasing units, ensure that the team members you add to your user profile are also configured as responsible users for the same purchasing units. This ensures that your team members can search for team requisitions associated with those purchasing units and take over your team requisitions, if necessary.
• To process team requisitions faster when visibility control is enabled, you can contact SAP Ariba Support to enable the Application.Purchasing.ProcessTeamRequisitionsFasterWhenVisibilityControlIsEnabled parameter. When this parameter is enabled, the information about the users based on purchasing unit that they're responsible for is stored in the memory for quicker validation.