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Managing Asset Data

Objective

After completing this lesson, you will be able to enable and collect asset data

Asset Data

"We are looking for a way to collect serial numbers and other important data from sensitive assets. Is there a way to capture this during the receiving process?"

"Yes, you can require users to submit this information during receiving using a feature known as Asset Data. Let's examine how this works."

Note

Asset data is applicable to the Manual Receipt by Quantity receiving type only. Auto-Receipt and No-Receipt receiving types do not allow for the capture of asset data.

During Manual Receiving, Users Will Be Required to Provide the Following Asset Data When Submitting a Receipt:

Serial Number
Tag Number
Location

"So how do we enable and setup this feature?"

"To enable asset data for receipts, ask your SAP Ariba Customer Support representative to enable the asset data feature for your site. The asset data feature is disabled in the default configuration."

Configuring Asset Data Through the Ariba Administrator

Asset data can be required for items based on their commodity code or part numbers. Specify which receipts require asset data by setting:

The Asset Data Required field on the receiving rule configuration screen or in the Receiving Types By Commodity Codeor Receiving Types by Part Number pages from the Ariba Administrator data import screen.

Asset Data Required - User Interface

The Asset Data Required field is part of the rule configuration screen. The field can be selected/deselected during receiving type creation or can be edited at a later time.

Configuring Asset Data by .csv Data Import

Specify which receipts require asset data by setting:

The IsAssetReq column in the ReceiptByCommodityCode.csv or ReceiptByPartNumber.csv files

Asset Data Required - .csv file

If you are using the .csv files to load receiving rules, be sure that the IsAssetReq column field is set to yes. In the Data/Import Export area of the Site Manager, search for the import files named Import Receiving Types By Commodity Code or Import Receiving Types By Part Number and select Import.

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