"Once a User account is created in the system, there may be updates needed to the user data over time.
Users in the Customer Administrator or Customer Admin user groups have the permissions to update user data manually through the Users task in the User Manager.
From the Users task, you need to search for and select the user that needs changed, then from the Actions menu, click Edit."
The image below shows a snapshot of the User Manager screen with the Actions menu displayed.
You now come to know how to create and update a user account. To ensure data integrity, you also need to understand how to manage user accounts.
Members of the Customer Administrator or Customer User Admin groups have the permissions to lock and unlock users login access to SAP Ariba.
Users can be locked out of the system manually, or automatically (such as after failing to enter their correct password).
Locked out users have a lock icon listed by their name in the Users task.
To lock or unlock a user, select the User, then use the Actions menu to Lock or Unlock the user account.
Locking a user should only be used for temporarily restricting access.
The screenshot below shows a snapshot of the User Manager screen with the Lock option displayed.
Let's look at how to terminate a user.
When a user has permanently left your company, you can terminate the user. Terminating involves locking the user out of the system, delegating the user’s authority to another user to complete any outstanding approvable tasks, and then deactivating the user.
- Lock the user out of the system.
- Complete one of the following choices:
- Delegate the user’s authority to another user.
- The delegatee can act on all in-process approvable documents in the same way as the locked user (approve, receive, reconcile, and so on), but cannot create new approvable documents.
- Reassign an approvable role to another user.
- After all in-process approvable documents have been processed, end the delegation.
- Delegate the user’s authority to another user.
- Deactivate the user. When you deactivate a user, the user is no longer active or visible in the SAP Ariba solution.
