First, you need to define the necessary shop papers. For each shop paper, you can define additional control indicators, such as delta printing, updating the print status for each operation or component. You can also mark the shop paper as a time ticket or confirmation slip.
For each notification and order type, you define which shop papers can be printed and which are printed as a system default setting. Shop papers must be specified for an order; otherwise, printing is not possible. The selection field informs the system that a shop paper for an order type is proposed for printing. If the field is not selected, the user must manually enter which paper should be printed.
The print diversion enables you to define that the print attributes of a particular shop paper are dependent on certain field contents in the order.
As soon as you have printed shop papers for a maintenance order, the system sets the appropriate status automatically and creates a log. You can use the log to determine which papers have already been printed, who initiated the print job, and when they were printed.
Printing Notifications and Orders
If an order and notification are assigned to one another, you can print all data and shop papers for both of them together, irrespective of whether you trigger printing from order or notification processing. The system displays all the order and notification papers for selection in the dialog box. You can also call up the standard print routines from all the print programs. All the data from all of the order and notification papers is available. This makes it possible to print out all order and notification data on one shop paper (for example, long text for the notification in the order paper).
The issue of data is controlled by the output program (print output program). All print programs can be used both in the order and notification printout.
The layout of the paper is defined by forms (there is a standard form available for all papers that can be modified as required).
With the status control for shop papers, you can trace the relevance of the printed shop papers. If a maintenance order or an operation has been changed after the shop papers were printed, the system displays the corresponding status in the order.
Dedicated Printing Transaction (SAP GUI only)
Maintenance orders can be printed via a separate transaction (IW3D). Therefore, employees who do not have the change authorization for maintenance orders can print orders.
Preprinting and reprinting maintenance orders
This function enables you to print shop papers before the maintenance order is released and after it is completed. If you allow shop papers to be preprinted and reprinted by making the appropriate Customizing settings, you can print shop papers for orders that have the status Created or Technically Completed, for example. The system status in the order tells you if the shop papers belonging to the maintenance order and operations have been preprinted, printed, or reprinted. This function is available in the SAP GUI transactions. You can also use this function on the SAP Web user interface for Plant Maintenance.
Orders can be printed using a separate transaction (IW3D). This means that employees who otherwise do not have any authorization to change the order can also print the order.
