Performing Quality Inspection at Goods Receipt

As shown in the following image, the quality inspection process during goods receipt starts with the posting of the goods receipt for the purchase order item:

From a process point of view, the following steps are executed:

1. The purchaser creates a purchase order containing one or more items.
2. The warehouse clerk posts the goods receipt for the purchase order item once the inbound delivery arrives.
3. The quality technician records inspection results and/or defects against the created inspection lot.
4. The quality engineer reviews the recorded inspection results and/or defects and records the appropriate usage decision.

The system can automatically create an inspection lot when a goods receipt for a purchase order is posted in the system. As this inspection lot has an inspection lot origin 01 (Goods Receipt), it is stock-relevant and a transfer posting can be made for the stock exclusively using the inspection lot in Quality Management (QM). The system creates an inspection lot automatically for a goods receipt if the following prerequisites have been met:

• In Customizing for Inspection Lot Creation (Inspection for a Goods Movement), QM is active for the movement type, for example 101.
• One inspection type for inspection lot origin 01, for example 01, is active in the QM view of the material master.
• In the special case of a Source Inspection at the vendor site, the system can still create an inspection lot when goods are received from this vendor. For this to occur, an additional inspection for this material/vendor combination must be specified in the quality info record.

When an inspection lot is created automatically for a goods movement of a material that is subject to Quality Management (QM) in SAP S/4HANA, it is recommended to also post the goods to inspection stock. However, the creation of an inspection lot and the posting of goods to inspection stock are two separate activities: If an inspection type is active in the QM view of the material master, the system creates an inspection lot. The Post to Inspection Stock indicator triggers automatic posting in the inspection stock. The quality planner or product master specialist can set this indicator on various levels: