The figure shows various scenarios how you perform results recording for samples:
The figure displays result recording and capturing additional data for each physical sample. You first record inspection results for each (quantitative or qualitative) inspection characteristic (for example density, pH, flame point, concentration, and so on). Based on the recorded inspection results and the assigned sampling procedure, the system or the user valuates the inspection characteristic according to the valuation settings of the sampling procedure. Finally, you close the inspection characteristic.
Note
You can only record inspection results for samples whose records have been released. All automatically or manually created sample records receive this status if the confirmation requirement was not set in the sample-drawing procedure. If you set the indicator for the confirmation requirement, you must confirm the drawing of the samples before you can record the inspection results.
After you have collected all results for one sample in one operation, you valuate the sample. Depending on the Inspection Point Completion Variant which you assigned during master data set up to the inspection operation, you can manually or automatically valuate the sample as accepted or rejected.
In contrast to quality inspection without samples, you can record results for the same inspection characteristic multiple times. In the example scenario, you measure the density and pH (operation 10) at the beginning and at the end of the production operation. As indicated in the example, you valuate each inspection point according to the inspection results of the respective inspection point. Usually, if all inspection characteristics are accepted, the respective inspection point valuation is also positive. In case of rejected inspection characteristics, you also valuate the inspection point as rejected.
If you observe defects when executing results recording for samples, you can also document the defect using the defects recording functionality of the SAP S/4HANA system. If you record a defect against an inspection characteristic or an inspection operation, the system also documents the sample in the defect item details. If you record a defect against the inspection lot, there is no reference to a sample in the defect item details.
If you record results for an additional, unplanned sample, the sample must first be manually created, together with the reference to the inspection lot.
Finally, you terminate the inspection lot processing by executing a usage decision for the entire inspection lot. Note that, in the context of quality inspection with samples, the usage decision on inspection lot level is required for technical purposes (for example if the inspection lot shall be archived). From a business perspective, the sample valuation (which is technically similar to a usage decision) usually determines the subsequent business processes (for example rework, scrap, posting to unrestricted use, and so on).
You can record inspection results for samples using the application Record Inspection Results - Hierarchical Worklist (QE51N). This is the recommended method for recording the inspection results for samples if you want to edit several inspection lots. Using this app, for example, you can generate a list of inspection lots for each laboratory or work center. You can then drill down each inspection lot to display a hierarchical list of operations, sample numbers, and inspection characteristics.
Note
The Selection Screen of the App Record Inspection Results Hierarchical Worklist provides the Checkbox Default Next Inspection Point. You can use this check box for suggesting other inspections point. This Checkbox is only important for inspection lots with inspection points.Â
When you activate this field, another virtual inspection point appears in the hierarchy for each inspection operation with inspection points. By clicking on this virtual inspection point, you can create a new inspection point for the sample and record results for manually created sample.
For more information about results recording for samples, please refer to the application help.