Configuring Savings Plans

To create a benefit savings plan subtype:

1. Create a Savings Plan Subtype object.

   1. Use the Action Search and search for Benefits Admin Overview.

   2. Select Create New → Benefit Savings Plan Subtype.

   3. Enter data in the following fields:

      

      • Subtype ID.

      • Effective From: Enter the date from which the plan subtype is valid.

      • Subtype Name: Enter the name of the plan subtype.

2. Create a Benefit Savings Plan Subtype Lookup object.

   1. Use the Action Search and search for Benefits Admin Overview.

   2. Select Create New → Benefit Savings Plan Subtype Lookup.

   3. Enter data in the following fields:

      

      • Effective From: Enter the date from which the plan Subtype Lookup is valid.

      • Country: Select the country for which the supported plan subtype is to be added.

      • Saving Plan Subtype: Select the savings plan subtype for the entered country from the list.

To configure a savings plan in your system, perform the following steps.

1. Use the Action Search and search for Benefits Admin Overview.

2. Select Create New → Benefit.

3. In the Step 1: Specify Benefit Type section for the Benefit Type field, choose Savings Plan.

   

4. In the Step 2: General Informationsection, enter the general data such as:

   

   • Benefit ID: The benefits object ID field must be populated when a benefit object is created. The object ID cannot contain any special characters, and it is recommended that only upper case letters are used.

   • Benefit Name: Specify the benefit name that you want to create.

   • Effective From: Select the date from when the benefit is effective in the organization. Based on this date, all employees for whom the benefit is applicable see it on their Employee Overview page.

   • Benefit Program: Select the relevant benefit program.

   • Status: Select the relevant status for the benefit, either Active or Inactive.

   • Benefit Short Description: Specify the short description for the benefit.

   • Currency.

   • Under the Payroll Integration section, enter the following details:

     • Integration Mode: Select Pay Components if you want the system to replicate the payment information to either compensation portlet or deduction portlet. Based on the benefit type that you select, the system creates payment information entries in one of the portlets.

     • Deduction Start Date: Select the required value from the following options.

       • As of Enrollment Effective Date: Here, the system creates both the enrollment and deduction entries effective from the date the employee enrolls into the benefit.

       • Next Pay Period Based on Pay Check Issue Date: Here, the system creates deduction entries based on the pay check issue date. If the enrollment effective date is on or after the pay change issues date, the deduction date will be the start date of the next pay period. If the enrollment effective date is before the pay change issue date, the deduction date is the enrollment effective date.

         Note

         If you choose the next pay period, ensure that you define the pay calendar.

       • Always Next Pay Period: The system creates the deduction entries effective from the start date of the next pay period. The pay check issue date is not considered.

5. In Step 3: Associate Legal Entities, specify the name of the legal entity/company for which you want this benefit to be active in the Legal Entity field.

   

6. In Step 4: Specify Enrollment and Claim Dates, specify:

   • Benefit Schedule: Select the schedule. Based on the period that you maintain in the schedule, the system determines the validity of enrollment and claim. If you want to create a benefit schedule, choose Add (+). The Benefit Schedules pop-up screen appears. Enter the following data:

     • Schedule ID.

     • Schedule Name: Specify the name of the schedule for a particular benefit.

     • Schedule Periods: Select the schedule period or create a new period. To create a new period, select Add. The Benefit Schedule Period screen appears. Enter the following data:

       

       • Period ID.

       • Period Name.

       • Enrollment Opens: Enter the start date for enrolling in a benefit. The employee can enroll for a particular benefit from this date.

       • Enrollment Closes: Enter the end date for enrolling in a benefit. The employee can enroll for a particular benefit until this date.

       • Enrollment Effective From: Enter the date from which the enrollment is valid.

       • Enrollment Valid Until: Enter the date until which the enrollment is valid. After this date, the employee must renew the enrollment to continue being eligible for a benefit.

       • Claim Starts: Enter the Start date for claiming a benefit.

       • Claim Ends: Enter the end date for claiming a benefit. Until this date, the employee can claim for a particular benefit.

       • Balance Carry Forward Up to Date: Enter the date up to which an employee can carry forward any unclaimed balances.

   • Frequency: Specify the frequency of occurrence of the benefit.

7. In Step 5: Define Enrollment Details, specify the following:

   

   • Enrollment Required: Select Yes or No.

     If you select Yes, an employee must enroll to avail themselves of the benefit.

     If you select No, the employee is not required to enroll in a benefit to avail themselves of the benefit. If the employee is eligible, they automatically see the benefit in the Employee Overview page.

   • Days Remaining to Enroll: Specify whether to show or hide the number of days remaining to enroll in a benefit.

   • In the Enrollment Type and Workflow section, enter the following:

     Enrollment Type: Select either Automatic or Manual. This field displays on the screen only if you set the Enrollment Required field to Yes.

     If you select Manual, the employee must go to the Enrollment Page and enroll for a benefit.

     If you select Automatic in the Enrollment Type field, you must create a job for auto enrollment of benefit.

     Enrollment Workflow: Associate the workflow that the system must trigger when an employee enrolls for a benefit.

     E-mail Notification for Enrollment: Select Yes if you want an employee to receive an e-mail notification once an employee enrolls for a benefit and the enrollment is approved.

   • In the Settings for Employee Edit and Opt-out of Enrollments section, enter the following:

     Enrollment Edit Allowed: Select either Yes or No.

     If you select Yes, the system displays the Allow Edit of Enrollment, Allow Automatic Updates of Enrollment, and Allow Opt Out of Enrollment fields.

     • • Allow Edit of Enrollment options:

         • Only during Open Enrollment Period

           Allows employees to edit their enrollment details only when the enrollment window opens.

           Only while Enrollment is Active

           Allows employees to edit their enrollment details during benefit validity period and when the enrollment window opens.

         • Throughout Open and Active Enrollment

           Allows employees to edit their enrollment details anytime during benefit validity period, enrollment period, and including the gap period between enrollment period and validity period.

           To edit the enrollment details, an edit link appears against each relevant benefit. Employees can use this link to edit the enrollment of the particular benefit in the Employee Overview page.

       • Allow Automatic Updates of Enrollment

         Enables automatic updates via the Benefits Auto Enrollment Job. This option must be set to No for savings plans.

       • Allow Opt Out of Enrollment options:

         If you choose Yes, Read-only Effective Date, then the employee can opt out of manually or automatically enrolled benefits during the active enrollment period due to a life event with a benefit exception which allows edit and opt out, and the effective date appears as read-only.

         If you choose Yes, Editable Effective Date, then the employee can opt out of manually or automatically enrolled benefits during the active enrollment period due to a life event with a benefit exception which allows edit and opt out, and the effective date appears editable and can be set in the past, or in the future other than the enrollment date. Even if an employee chooses to opt out they can also re-enroll as per their eligibility and as per the enrollment schedule.

     • and Opt-out Workflow fields.

     • If you choose No, employees are not allowed to change the enrollment details.

   • In the Associate Any Additional Enrollment Fields And Config UI Screen Specific to this Benefit (Optional) section, enter the following information:

     • Enrollment Screen ID.

     • Additional Enrollment Fields: Select the relevant enrollment object.

       You use this field when you want the employee(s) to enter more details while enrolling. For example, for company car benefit enrollment you may want to capture information like route number, home address, emergency contact number and so on. They are not standard fields. You can add these fields to the claim object and then associate them here.

     • Carry Forward Enrollment: Select either Yes or No.

       If you select Yes, you can carry forward the enrollment from the previous periods to the subsequent schedule period.

8. In Step 6: Add Useful Contacts, enter the details of the contact person for the relevant benefit in the Contacts field. You can see this data on the Enrollment and Claim screen.

9. In Step 7: Add Hyperlinks, Policy Documents, and Forms, you can specify the related benefit documents using the following fields.

   Under the Hyperlinks section, enter the following:

   • URL: Enter the target URL.

   • Label: Enter the label for the hyperlink.

   • Policy Documents: Enter the policy description and attach the relevant policy document.

   • Forms: Attach the relevant form which the employee has to fill in.

   • Links: Enter the related web links, if any.

   Note

   To upload, you must save the documents. You can see this data on the Enrollment and Claim screen.

10. In Step 8: Specify Plan Details, specify the following.

    

    • In the Plan Type Details section, enter the following:

      • Country: Select a country from theCountry field.

      • Multiple Fund Selection: Choose either Yes or No.

        If you choose Yes, the employee can distribute their contributions to more than one fund.

      • Plan Type: Select Savings Plan (as per your picklist values).

      • Retirement Age: Enter the retirement age only if the retirement age type is fixed. If the retirement age is conditional, that is, in case the retirement age is different for different employees, do not enter the retirement age.

      • Plan SubType: This displays a selection based on the chosen country. The system displays these details based on the effective date and country made while creating a savings plan subtype.

    • In the Pension Fund Details section, specify the following:

      • Is Default: Yes or No.

      • Fund Name: Enter the fund name.

      • Employee Contribution Pay Component: Select the relevant pay component.

      • Employer Contribution Pay Component: Select the relevant pay component.

      • Fund Agency ID: Enter the agency ID corresponding the fund that you have entered.

      • Fund Agency Link.

    • Under the section Define the Additional Help Text to Display on the Enrollment Screen,

      The Additional Help Text section allows an administrator to add help text about the savings plan selected by the employee in the Select Benefits view. Up to three fields can be added by an administrator that include a title and a description of the help text. This information appears for the employee during the benefits enrollment process.

You are configuring a new savings plan for your organization's Health Savings Account (HSA).

1. Create a new benefit schedule with the follwing details:

   Field	Value
   Schedule ID	2025SAVINGS
   Schedule Name	2025 Savings Plan Schedule
   Schedule Period	Period ID: 2025SAVINGS Period Name: 2025 Savings Plan Schedule Period Enrollment Opens: 01/01/2025 Enrollment Closes: 12/01/2025 Enrollment Effective From: 01/01/2025 Enrollment Effective Until: 12/31/2025

   1. Use the Action Search and navigate to Benefits Admin Overview.

   2. Select Create New: Benefit Schedules.

   3. Enter the given Schedule ID and Schedule Name.

   4. In the Schedule Period field, choose +.

   5. Enter the details given in the table for the Schedule Period .

   6. SelectSave and close the Benefit Schedule Period screen.

   7. Select Save.

2. Create a pay component using the data in the following table:

   Field	Value
   Effective as of	01/01/2025
   Pay Component ID	SavingsPlan
   Name	Savings Plan
   Status	Active
   Pay Component Type	Amount
   Is Earning	Yes
   Currency	USD
   Frequency	Monthly
   Recurring	Yes
   Can Override	Yes

   1. Navigate to Employee Files → Manage Organization, Pay, and Job Structures.

   2. Select Create New: Pay Component.

   3. Enter the data from the table.

   4. Select Save.

3. Create a Benefit Savings Plan Subtype Object using the data in the following table:

   Field	Value
   Effective From	01/01/2025
   Subtype Name	HSA
   Subtype ID	HSA

   1. Use the Action Search and navigate to Benefits Admin Overview.

   2. Select Create New → Benefit Savings Plan Subtype.

   3. Enter data in the form using the preceding table.

   4. Select Save.

4. Create a Benefit Savings Plan Subtype Lookup object using the data in the following table:

   Field	Value
   Effective From	01/01/2025
   Country	United States
   Saving Plan Subtype	HSA

   1. Use the Action Search and navigate to Benefits Admin Overview. Select Create New → Benefit Savings Plan Subtype Lookup object.

   2. Enter data in the form using the preceding table.

   3. Select Save.

5. Create a new benefit using the data in the following table:

   Field	Value
   Benefit ID	HSA
   Benefit Type	Savings Plan
   Benefit Name	HSA
   Benefit Short Description	HSA
   Effective From	01/01/2025
   Status	Active
   Currency	USD
   Integration Mode	Benefit Objects
   Legal Entities	Ace USA
   Benefit Schedule	2025 Savings Plan Schedule Period
   Enrollment Required	No
   Enrollment Type	Manual
   Country/Region	United States
   Plan Type	Health Savings Account/HSA
   Plan SubType	HSA
   Is Default	Yes
   Fund Name	HSA
   Pay Component	Savings Plan
   Catchup Option	HSA Catchup

   1. Use the Action Search and navigate to Benefits Admin Overview.

   2. Select Create New → Benefit.

   3. Enter the data from the table.

   4. Enter a Coverage Tier.

   5. Select Save.

6. Confirm if the benefit Savings Plan is showing up in the People Profile → Benefits tab under the Open Enrollment tab.