Using the Job Scheduler

Objective

After completing this lesson, you will be able to use the job scheduler to create and update benefit enrollments.

Scheduled Jobs

A scheduled job is a background task or process that's scheduled to run at given time. A job scheduler allocates system resources and manages the job queue so that jobs are executed efficiently. Scheduled jobs are used for many purposes in Employee Central, including system integrations and batch processing. In the case of Global Benefits, two scheduled jobs are important:

  • The Create or Update Benefit Enrollments for Benefit Master Data Changes supports creation of enrollments for new benefits and updates to the existing enrollments due to benefit master data changes. For example, you can use this job to update enrollments when there are changes to the insurance rates, or a new benefit is introduced for the current or the upcoming benefit period.

  • Create or Update Benefit Enrollments for Employee Master Data Changes processes the records of employees who have changes in their master data.

Create a Job for Auto Enrollment

Steps

  1. Create a scheduled job that will run auto-enrollment once, at a future date set by you, when a change takes place in the benefit master data.

    1. Log in to Provisioning.

    2. Select the company name.

    3. Scroll down to the Managing Job Scheduler section

    4. Select Manage Scheduled Jobs.

    5. Choose Create New Job in the resulting screen.

    6. In the Create New Job screen, enter the following:

      • Job Name: Auto Enrollment

      • Job Owner: Emily Clark

      • Job Type: Create or Update Benefit Enrollments for Employee Master Data Changes

      • Benefits Type: Insurance

      • Legal Entity : Ace USA

      • Benefit: Medical Plan

      • Job Run Context: Create or Update Enrollment for Current Period

      • In the Job Occurrence & Notification section, enter the following:
        • Occurrence: Once
        • Start date: <Enter tomorrow’s date>

    7. Select Create Job.

      A screenshot of the Create New Job page shows fields to complete under two sections, Job Definition and Job Occurrence & Notification. The text gives more specific details.

Management of Jobs in the Scheduled Job Manager

You can manage jobs on the Job Scheduler tab in the Scheduled Job Manager tool.

The screenshot of the Scheduled Job Manager page shows a sample job request with data for the job type, Create or Update Benefit Enrollments.

In the Scheduled Job Manager, you can do the following:

  • Create a scheduled job request.
  • Submit a scheduled job request.
  • Run a job immediately.
  • Edit an existing scheduled job request.
  • Cancel a scheduled job request.
  • Delete a scheduled job request (to remove it completely from the system).

Summary

  • Scheduled jobs are background tasks that are time-managed for efficient execution in systems like Employee Central.
  • In Global Benefits, two key scheduled jobs include creating or updating benefit enrollments based on changes in benefit or employee data.
  • Scheduled Job Manager tool allows the management of these jobs, including creating, submitting, and editing them.
  • The tool also permits running a job immediately, cancelling a current job or deleting a job from the system.
  • Job scheduling aids in system integrations and batch processing tasks.

Learning

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