Managing classes

Managing a class involves actions such as sending email notifications to the users involved, notifying instructors, cancelling classes if needed, copying classes to create new ones in a more efficient way and deleting a class. From the Actions menu of the class entity these actions can be accessed.

Sometimes items are scheduled to be delivered multiple times. After the original class is created, the copy feature allows you to create duplicates, complete with associated resources and registration parameters. These copies of the original class can be scheduled to occur once or repeat according to specific scheduling rules. These rules include copying multiple times every ‘x’ number of days, weeks, or months, and can be configured to end after a certain number of classes have been created.

Select Copy in the Actions menu of the class entity.

The figure below shows available options for creating a copy of the class. Depending on the copy option selected, the corresponding fields for scheduling the class are displayed.

If a class that has been created cannot be delivered, you can choose to cancel it. This process allows you to move any learners who are registered with an Enrolled, Waitlisted, or Pending registration status to the request list for the item. Any incurred costs associated with the class being cancelled can also be calculated (see the Commerce Management course).

Cancelled classes that were previously available to learners for self-registration are no longer available. Select Cancel the Class in the Actions menu of the class entity.