If you want to make changes to an online item once it has already been completed, you must first revise it. Select the Revise option from the Actions dropdown of the online item entity and follow the steps of the Revision wizard.
While it may be possible to modify the content object directly, certain changes (such as changing the launch method of the content object) might require you to reassign the item and modify the settings. Revising an item is the safest way to track which version users have completed.
Best Practices for Revising Items
Best practices for revising items include:
- Notify Current Students: Inform students who are currently working on the existing revision that a new revision will be introduced soon. This gives them the opportunity to complete the current revision and receive credit for it.
- Assess Revision Requirements: Decide whether all students need to take the new revision or if students who completed the old revision recently can continue using it.
- Start the Revision Process: Begin creating the new revision, but do not finalize it for production yet.
- Set Up Substitute Revision: If the old version is configured as a substitute for the new revision, make sure to enter the effective date for this substitute correctly.
- Upload New Content: Upload the new content to the content server, create a content object, and add it to the new revision. Alternatively, you can use the import content tool.
- Continue Revision Process: Proceed with finalizing the revision.
If the global setting is configured to lock an online item once it has been completed, a revision process is mandatory for any changes.
This applies whether you are:
- Changing Content: This includes adding new lessons, introducing additional topics, or making corrections to existing content.
- Altering Structure: This involves modifications on the Online Settings tab, such as adding folders, rearranging the order of objects, or adding/removing items.
Additionally, if the online item is already included in someone's history, you may not be able to directly edit the Online Settings tab. In this case, you must first revise the item if your system is set to lock the content.
The global setting that controls this behavior is found in System Administration → Configuration → System Configuration → LMS_ADMIN → lockItemContentStructure=true.
