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Identifying New Hire Permissions

<div id="content"><div class="section"><p tabindex="0">Because new hires are considered external users until the start date of their employment, you can control the level of access they have to the system through role-based permissions. &nbsp;</p><div class="kalturaVideoLessonWrapper"><div aria-label="" class="kalturaVideoLessonContainer" data-testid="video" id="1_t18zo0u7"></div></div><p tabindex="0">The <i>OnboardingExternalUser</i> permission role is predefined with permissions for the new hire. You may need to add more permissions for HRIS fields used in the Review New Hire Data and Personal Data Collection steps, depending on what the organization would like to collect.</p><p tabindex="0">For any new Custom MDF Objects created for the Additional Data Collection step of the Onboarding processes, additional object permissions will need to be added to this permission role.&nbsp;</p></div><div class="section"><div tabindex="0"><h3>Steps</h3></div><ol class="steps"><li tabindex="0"><p>In <i>Role-Based Permissions</i>, you will see a list of permissions already assigned to the OnboardingExternalUser role. Select <i>Permissions</i> in order to modify or add permissions.</p></li></ol></div><div class="section"><div tabindex="0"><h3>Result</h3></div><div class="result"><p tabindex="0">You have reviewed permissions assigned to the OnboardingExternalUser role. You have the ability to modify these permissions by selecting<i>Permissions</i>.</p></div></div></div>

How to Assign Permissions to the Onboarding External User Role

Configuring SAP SuccessFactors Onboarding

<div>Learn about the role of a new hire in the SAP SuccessFactors onboarding system and the permissions assigned to them. Understand how to modify permissions and add additional ones.<br><br># This description was auto-generated #</div>

Assigning Permissions to the Onboarding External User

A new hire is a predefined user in the SAP SuccessFactors Onboarding system. When the onboarding process is initiated for a new hire, a permission role assigned to new hires is automatically created and defined when Onboarding is enabled in SAP SuccessFactors HCM. This role is called Onboarding External User. When you access this permission role in the RBP tool, you'll see that there is a list of permissions already assigned to the role. These will give the new hire access to the onboarding application to complete onboarding tasks assigned to them and access information before their start date. If you choose the Permissions button under Permissions Settings, you will see the same permission categories and be able to modify or add more permissions. The General User Permissions category will give the new hire access to login to SAP SuccessFactors HCM. The Onboarding or Offboarding Object Permissions category will give new hires access to different steps and tasks in the onboarding process. There are some cases where you'll need to add additional permissions for new hires. First is for HRIS fields that have been added for data collection during the Review New Hire Data or Personal Data Collection steps. These will fall under the Employee Data Permission category. These HRIS fields will also include custom ones or newly created fields. Second is the MDF Custom Objects added to the Additional Data Collection step. The permission category for these MDF custom objects is configurable, but the most common category used is miscellaneous permissions. In other words, any customized data collection function may require additional permissions for new hires to access.