New hires can access the SAP SuccessFactors HCM Suite before their start date as external users with limited access. But on their first day of work, they must be converted to a new hire.
Business Example
In this exercise, you configure the SAP SuccessFactors Onboarding Day One Conversion Job for the organization. This Provisioning job converts the external onboarding user (new hire) to an employee in the HRIS or SAP SuccessFactors Employee Central.
Steps
Log in to SAP SuccessFactors Provisioning.
Choose your Company Name.
Navigate to Managing Job Scheduler → Manage Scheduled Jobs.
Choose Create New Job.
In the View Scheduled Job screen, complete the following fields:
Field Name Value Job Name Insert ConvertExternalUserOnStartDateJob Owner Insert Emily Clark Select Emily Clark (admin) from dropdown. Note that you can also use username admin to search for Emily Clark.
Job Type Insert ConvertExternalUserOnStartDateJob Job Parameters Choose 8 for Business Start Hour Occurrence Select Recurring → Daily and then select 0 (12AM) from the list box. Choose Create Job.
Under Manage Scheduled Jobs, locate the new job.
From the Actions dropdown list, select Submit.
If you encounter an error when you try to submit the job, it could be an issue with the scheduled Start Date of running the job. Go back to the settings of the job and identify a future time on the Start Date of the recurring schedule (at least 5 minutes after the current time).
Return to the Actions dropdown list and choose Run It Now.
Three Provisioning jobs used for the SAP SuccessFactors Onboarding module have been decoupled from the BizX Daily Rules Processing Batch job. This provides customers and consultants with the ability to monitor and run these jobs independently. The following table lists the decoupled Provisioning jobs, what they do, and what job type to select.
Decoupled Provisioning Jobs
Onboarding Job Purpose Job Type to Select Compliance Metadata Sync Updates an instance with compliance metadata records and related compliance settings. Onboarding Compliance Metadata Sync Job Onboarding Process Closure Archives onboarding and offboarding processes and configuration tasks. Close Onboarding Processes Job Where To Go Sync Assigns onboardees or new hires to specific meetings. Where to Go Sync Job To configure the three jobs listed in the Decoupled Provisioning Jobs table, repeat steps 1 to 9.
Note
In step 5, select the respective job type listed in the far right column of the Decoupled Provisioning Jobs table. For Job Parameters, it may not be necessary to make a selection.