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Applying and Checking the Best Practice Solution

Objective

After completing this lesson, you will be able to apply the best practice solution

SAP's Best Practice Solution for PCC

Implementation Steps of Best Practice Solution for Payroll Control Center

Let's take a closer look at the system preparation stage. The graphic below shows a big picture overview of all activities for PCC. First, you’ll prepare to configure PCC. Then, you’ll configure PCC, and finally you can launch it. All steps will be detailed in the upcoming units.

The graphic shows a big picture overview of all activities for PCC. First, you’ll prepare to configure PCC. Then, you’ll configure PCC, and finally you can launch it. More details in upcoming content.

System Preparation in Upcoming Course Units

There are several steps required for preparing your clients’ system for PCC.

In this unit, we will highlight some important points regarding applying and adjusting best practice.
You will learn the details of system preparation in Unit Configuring Payroll Control Center.
Declustering settings and the features of storing payroll results in declustered tables will be covered in detail in the unit for Using Payroll Control Center Tools.
You will work with variants for payroll drivers, payroll posting, and bank transfers in units Performing Continuous Payroll With PCC, Running PCC Production, and unit Setting up and running off-cycle payroll process configuration.

The image lists the required steps to prepare a system for importing a transport. These are the system setup and preparation, payroll results declustering, maintaining variants for programs, and to apply the best practice solution.

Import Transport

Typically, import transport tasks are performed by technical administrators rather than technical consultants. In any case, all the necessary information about the relevant note, file name, required authorization, and step-by-step instructions can be found by following the link to the corresponding section of the SAP Library.

To import a transport, all the necessary information about the relevant note, file name, required authorization and step-by-step instructions can be found by following the link to the corresponding section of the SAP Library.

How to Apply the SAP Best Practices Configuration in the System | SAP Help Portal

Adjust Best Practice PCC Objects

Best Practice PCC Objects

Next, let’s talk about applying Best Practice PCC objects. The validation rule, KPI, and Analytic Designer configurations delivered with Best Practice solution are created using some of the standard model SAP wage types or other customer-specific settings. Therefore, PCC Object configurations need adjustments according to the customer system configuration. Implementation partners and customers must review these configurations, copy required Best Practice PCC objects, and adjust them accordingly.

As a technical consultant, you must verify the best practice delivery. You, or the payroll content admin, will work to adjust different PCC objects to configure/adjust according to the customer’s requirements.

Applying Best Practice Objects

Next, let’s walk through a series of steps to rename, adjust configuration, and activate using Best Practices.

Rename a copied object

To rename, choose the Edit button and change ID and Name of the copied object.

Adjust Configuration

You will replace the wage type from the Best Practice delivery to the correct one from the customer’s configuration. In the example given, the country was changed from USA to other countries.

The system immediately checked the validation rule configuration and found that the wage types used in the validation rule could not be used for the new country and generates an appropriate error messages.

You cam replace the wage type from the Best Practice delivery to the correct one from the customer’s configuration. In the example on the screen, the country was changed from USA to other countries. This example shows an intended error: The system immediately checked the validation rule configuration and found that the wage types used in the validation rule could not be used for the new country and generates an appropriate error messages.

Activate an object

Now, the new validation rule is ready for use. Once the PCC object definitions are changed using the Manage Configurations UI, the generation of the provider will be done upon activation of the PCC object using the application.

The new validation rule is now prepared for use. After making changes to the PCC object definitions using the Manage configurations UI, the provider will be generated upon activation of the PCC object using the application.

Business Example

This practice shows how to verify customizing after the technical administrator has applied the Best Practice to the customer's system.

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Business Example

This practice shows how to check that all the required result details types are also imported into the customer's system.

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Business Example

This practice shows how to generate the imported validation rules, KPI’s provider classes in the system by running a report PYC_GENERATE_PROVIDE.

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Business Example

This practice shows how to ensure that all Validation Rules, KPIs and Analytics Designers included in Best Practice are available in Manage Configuration App.

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Adjustment of Best Practice PCC Objects

Business Example

The configurations for SAP PCC Best Practice Validation Rules, KPIs, and Analytics Designers were created using standard settings, including action types, action reasons, model SAP wage types, and country-specific settings. Therefore, these configurations must be adjusted according to the settings used in the customer system. As a PCC consultant, you must review configurations of the PCC Objects included in the Best Practice Package and adjust them accordingly.

Steps

Copy SBP - US - C003 - Employees returning from long absence (maternity/sickness) validation rule.
1. Open Configuration Tool's favorite folder
2. Call Payroll Control Center - Manage Configuration UI.
3. Enter username HRH65-## and password Welcome1 in the Sign In window.
4. In the left panel, choose Welcome1.
5. To search the validation rule SBP - US - C003 - Employees returning from long absence (maternity/sickness) validation rule, enter 003 in the Search bar.
6. Click on it and then choose the Copy button. If you do not see the copy button, click on the three dots in the top right corner.
7. Once copied, a new validation rule is created with the default ID SBP_US_C003_VR_MD_LOA_COPY and the default name Copy from SBP-US-C003-EMPLOYEES RETURNING FROM LONG ABSENCE (MATERNITY/SICKNESS).
8. Please pay attention to the fact that the current Validation Rule remains the same. You must click and open the newer Validation Rule just created. Close the validation rule you copied from (use the cross sign in the top right corner).
Change the validation rule ID, description, country grouping, and wage types per customer requirements.
1. Find the newly copied validation rule - SBP_US_C003_VR_MD_LOA_COPY from the list of validation rules. Click the newly copied validation rule, expand the page using the icon Full Screen in the top right corner, and then choose Edit.
2. On the Administration tab, check and update the following fields:
  - ID – Change the ID to a unique ID – In this instance, rename it to Z##_HRH65_C003_VR_MD_LOA, where ## - your group number.
  - Name – change the name to – Z##-HRH65-C003-EMPLOYEES RETURNING FROM LONG ABSENCE(MATERNITY /SICKNESS), where ## - your group number.
  - Validation rule type – no change needed.
  - Country /Region—Select Other Countries.
    After changing the country assignment, notice the two error messages the system generated in the lower right corner of the screen. Click on the Messages button and check the information: "Value"10_/560 doesn’t exist. The messages indicate that the SAP PCC Best Practice package validation rule was initially set up for the USA (country grouping 10), utilizing wage types pertinent to this grouping. However, the country grouping was altered to 'Other countries’(99), and consequently, the wage types no longer match the requirements of the 99 country grouping. Close the Messages window. To fix these errors, you must replace the wage type with those relevant to country grouping 99 in the next step.
  - ICON – no change needed.
  - Alert Entity – no change needed.
3. On the data tab, three different data sections are provided. Review the data sections and if it is necessary to change the settings defined in the conditions for each data section to the relevant one for the 99 country grouping (Other Countries).
  Data Section – Employees with long absence (DATA_1)
  Under the conditions outlined in this section, all active employees with long absences during the current payroll period are selected. The information configured in the results section includes details about employee organization assignments, such as employee group, subgroup, personnel area, personnel subarea, long absences, such as the absences type, and the start and end dates.
  Replace the absence type for Attendance or Absence Type (PA2001-AWART) from Maternity Leave, full pay (0200), applicable to the US, to SSS Maternity Leave (0149), relevant to Other countries.
  Open the absence type drop-down list.
  Enter 0149 in the Search bar.
  Choose SSS Maternity Leave (0149).
  Replace the absence type for Attendance or Absence Type (PA2001-AWART) from Unpaid leave (0500), applicable to the US, to Unpaid Leave (0620), relevant to Other countries.
  Open the absence type drop-down list.
  Enter 0620 in the Search bar.
  Choose Unpaid Leave (0620).
  Change the absence type for Attendance or Absence Type (PA2001-AWART) from Service (0510), applicable to the US, to Paid absences (0600), relevant to Other countries.
  Open the absence type drop-down list.
  Enter 0600 in the Search bar.
  Choose Paid absences (0600).
  Data Section – Employee Current Net Pay (DATA_2)
  Based on the criteria specified in this section, all employees with wage type /560 will be selected in the current pay period, regardless of the amount. The Payment Amount saved in wage type /560 will be the result. After changing the "Country/Region" setting in the Administration section from USA to Other Countries, it is necessary to select the wage type with the same code /560 but relevant for Other Countries.
  Open wage type drop-down list.
  Enter /560 in the Search bar.
  Choose Payment Amount.
  There is now one less error message in the lower right corner of the screen.
4. Data Section – Employee Previous Net Pay (DATA_3)
  Based on the criteria specified in this section, all employees with wage type /560 will be selected in the previous payroll period, regardless of the amount. The sum of the Payment Amount saved in wage type /560 will be the result. Again, replacing the wage type with the same code /560 but relevant for Other Countries is necessary.
  Open wage type drop-down list.
  Enter /560 in the Search bar.
  Choose Payment Amount (/560).
  Now there are no error messages in the lower right corner of the screen.
Since Best Practice objects are configured for SAP SuccessFactors ECP deployment, solutions must be adjusted for the on-premise option.
1. Choose the Solutions section.
2. Delete the solution Check absences LOA records in EC time by clicking on the trash can next to the solution title.
3. Change the Solution Review Absences in the payroll system Template .
4. Open Template drop-down list.
5. Select SBP - PA30 in Webgui.
6. Enter 2001 in the Infotype field.
Activate the validation rule Z##-HRH65-C003-EMPLOYEES RETURNING FROM LONG ABSENCE(MATERNITY/SICKNESS) by clicking the Activate button.

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