Describing Tools and their Use Cases in the Payroll Control Center

Objective

After completing this lesson, you will be able to run an audit or audit trail download tool

Audit Run or Audit Trail Download Tool

PCC Tools

Watch the video - it introduces specific tools that support the payroll process to run smoothly.

What is an Audit Trail?

An audit trail is a step by step look at what exactly happened with PCC. A PCC analyst performs an audit trail and checks all activities.

The image shows two screens. On is where the PCC Action and Audit Log can be found in the navigation on the SAP Easy Access screen. In this case, these have been added to the favorites. The second screen shows examples of processes for the PCC Analyst role in PCC.

PCC Analyst/Auditor and the Audit Trail

Let’s start by looking at the tasks for the PCC Analyst/Auditor. Recall from an earlier unit that the PCC Analyst checks all processes. They have a detailed picture of the payroll process, from users and timing of when activities are executed. This user must have access to the payroll process in display mode to check process execution steps. Only certain employees can have access to sensitive payroll information. For technical specialist, it is one of many applications but for customers, it is an important and sensitive part of the solution.

Process History Tab

The Process History tab is where the PCC Analyst can filter the steps by date/processor/different criteria. Here, the PCC Analyst can view the following:

  • Process history
  • Which steps were started automatically
  • Which steps were manually confirmed
  • Which steps were reset
  • Date and time stamps
  • Filter by Activity, Processor, Date, or Status
The image shows the process history tab.

Within the Process History tab, the PCC Analyst can download the process history excel file, if needed.

The image shows that a user has the option to download content from the Process History

Alert History Tab

The next tab shows the alerts handling (which payroll/HR admin handled which alert, what exactly they did, and the history of the status correction). This provides a full picture of how alerts were handled. If needed, there is an option for the PCC Analyst to download the information.

Here, the PCC Analyst can view the following:

  • An alert processing history
  • Which alerts were manually assigned
  • Which alerts were claimed via admins
  • Date and time stamps

Which alerts were automatically resolved via an event listener

The image shows the alerts history tab.

Analytics History Tab

The last tab is for analytics which shows KPIs, drill-downs, and other historical activity. If needed, there is an option for the PCC Analyst to download the information.

The image shows the analytics history tab.

Audit Trail Download

There are two options to get to the audit trail: front end or back end. Both options allow you to download the audit trail to a file. For both options, you have to provide some prerequisite information.

Maintain Logical File Paths

If you want to download the audit trail for multiple processes, you need to define a logical file path PCC_AL_ALH PCC Audit Trail - Audit Trail Download Directory.

Required Authorization for audit trail.

To download the audit trail for specific process instances, the PCC Analyst/Auditor must have the relevant authorization in the authorization object P_PYD_INST.

P_PYD_INST: Authorization prefix of payroll processes, followed by an asterisk *. For example, PY10*, PY99*. An authorization prefix is defined when process types or payroll processes are created: P_PYD_IAUT – H (Display Action Log), R (Read).

The image shows a screen which highlights that a PCC Analyst must have certain authorizations to download a file.

Run Action Log Viewer

Business Example

As an Auditor in the Payroll department, you need to run an audit to understand the processing that occurred in the Payroll Control Center in the first period of the current year.

Steps

  1. Call PCC Action/Audit Log Application.

    1. Open the Payroll Auditor favorite folder.

    2. Click on the PCC Action/Audit Log Application.

    3. To log into the front end of the training system, provide the username HRH65-## and password Welcome1. (You already used the same username and password to log into the training system.)

  2. Select the Completed Processes tab at the top of the page.

  3. Select Z## HRH65 Team Monitoring Payroll Process for January YYYY (Current Year). Select some of the steps and view the details.

    1. Select Z## HRH65 Team Monitoring Payroll Process for January YYYY (Current Year).

    2. View the Process History for Z## HRH65 Team Monitoring Payroll Process.

    3. View the Analytics History for your Z## HRH65 Team Monitoring Payroll Process.

    4. View the Alert History for your Z## HRH65 Team Monitoring Payroll Process for January YYYY (Current Year).

    5. Use the ↓ button at the bottom right to Download Complete Alert history, if required.

    6. Go back.

  4. Repeat for Z## HRH65 Productive Payroll Process for January YYYY (Current Year).

    View and download the Process History for your Z## HRH65 Productive Payroll Process,if required.

    1. Select for Z## HRH65 Productive Payroll Process for January YYYY (Current Year).

    2. View the Process History for your Z## HRH65 Productive Payroll Process.

    3. Use the ↓ button at the bottom right to Download complete Process history, if required.

  5. Use the gear button to filter the results shown, if required.

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