Setting Up and Running Payroll Posting Process Configuration

Objective

After completing this lesson, you will be able to set up and run posting payroll process configuration.

Setting Up and Running a Posting Payroll Process Configuration

We are at a stage where the team is ready to run the productive posting process. The first step is to create the appropriate process type. In the figure, Posting Payroll Process Type, you can see that category "Other" is selected to perform this action. Posting and Bank Transfer are the two process types connected with subsequent payroll activities. The technical specialist will use the OT Others Category for this step.

Posting

Posting is the step that posts payroll results to appropriate finance departments of the organization. The posting step provides relevant information to the accounting department, cost centers, and other related financial/budgeting/controlling departments.

Bank Transfer

The second process type is for bank transfer to pay employees. The consultant sets this up with transaction Configuration Workbench.

The image shows two screens with one screen highlighting the category DT others, which is the category for posting and bank transfer. A productive posting payroll run is only possible if all activities related to the payroll calculation are completed before the payment date of the current payroll period.

A productive posting payroll run is only possible if all activities related to the payroll calculation are completed before the payment date of the current payroll period. All employees in the payroll area must be processed without any errors or issues. The status of the payroll area in the control record is set to Exit Payroll.

In other words, the productive posting process can be started only after confirmation of the productive payroll process for the current payroll period.

Process steps after exiting payroll.

Posting Process Type: Step 1

The consultant will assign the correct program name and variant in the Steps tab.

Notes about Payroll Programs

  • Save a separate variant for your live posting than your simulation posting run for the RPCIPE01 program. Make sure you call the correct posting variant in your production process configuration.
  • The payroll program (RPCALC#0) will work correctly for the same variant for Monitoring (simulation) and Production payroll, but not Posting.

The configuration of the posting process is slightly different from the other payroll processes (monitoring or productive process) where you’re able to use the same variant. For the posting process, you must use a different variant for the simulation posting run and the productive posting run.

The image shows in three screens how reports RPCIPE01 and RPCIPDEL are related to the posting process. With assigning these reports, for step 1 of the posting process, the correct program name and variant in the Steps tab are assigned.

Posting Process Type: Step 2

In this step, you prepare to release the posting. You will assign the program name and variant. You’ll also provide the information to prepare for the process.

The image shows two screens. Again, on the steps tab, and for step 2 of posting a process, to release posting, a program name and a variant must be assigned.

Posting Process Type: Step 3

Configuration of step three of the process is the same as the previous steps. You will provide program name and program variant.

The image shows again two screens. Step three of the process requires the same configuration as the previous steps, which involves providing the program name and program variant.

Business Example

This practice shows how to create variants for several programs.

ExerciseStart Exercise

Process Wrap Up and Hand-Off

When the Payroll Process Manager creates a new posting payroll process, they must assign it to the appropriate payroll process type. Then, it is necessary to assign the payroll area and period.

Once the steps are completed, the next part of the process is handed off to the Payroll Process Manager. The Payroll Process Manager adds the specific information for the different payroll areas. They will also create and run the process for their specific employees.

Business Example

This practice shows how to configure the Productive Posting Process Type using Configuration Workbench.

ExerciseStart Exercise

Business Example

This practice shows how to configure Productive Posting Process .

ExerciseStart Exercise

Configure a Productive Payroll Posting Process Type in Configuration Workbench

Business Example

Posting runs are used to group FI-relevant payroll results into documents and post these documents to various FI components. As PCC Consultant, you need to configure Productive Payroll Posting Process Type to enable the Payroll Process Manager to set up the Productive Payroll Posting Process and carry out the posting through PCC. Access Configuration Workbench transaction.

Steps

  1. Access Configuration Workbench transaction (transaction code PYC_CONF_WB).

    1. Open the Configuration tool favorite folder.

    1. Execute Configuration Workbench transaction.

  2. Create a new Process Type with ID Z##_HRH65_PROD_PAYROLL_POSTING_TYPE and name Z## HRH65 PRODUCTIVE Payroll Posting Process Type relevant to Other Countries by coping process SBP_US_PROD_PAYROLL_POSTING from SAP PCC Best Practice.

    1. By default, Process Type should be selected from the drop-down list on the left panel.

    2. Doble click on the SBP - USA Productive Payroll posting (SBP_US_PROD_PAYROLL_POSTING).

    3. Switch to the edit mode by choosing the Display/Change icon in the application toolbar.

    4. Choose the Copy icon in the application toolbar.

    5. ID: Z##_HRH65_PROD_PAYROLL_POSTING_TYPE in the field To of the pop-up Copy Process Type window.

    6. Choose OK in the lower right corner of the pop-up window.

    7. Change the following information on the Basic Information tab:

      • Name: Z## HRH65 PRODUCTIVE Payroll Posting Process Type, where ## - your group number.
      • Country / Region: 99.
      • Category: OT Others (no changes required).
      • Authorization Prefix: PC##.
      • Selection Type: ABKRS Payroll Area (no changes required).
      • Period Parameter: 09 ECP Monthly(very important!!).
      • Recurrence Type: PERIOD Payroll Period.
      • Contacts group: Set to PC##.

      • Use validation rules and KPIs created from Manage Configuration application: checked (Without the capability to deactivate. This checkbox is only accessible in creation mode. )

  3. Check the required process steps in the new process type: Create Posting Documents, Release Posting Documents, Transfer Posting Documents. No need to change programs, only variants. Replace the program variants with those you created in Exercise 21.

    1. Click on the Step tab and add the following steps for the payroll process. The steps should appear in the following order:

      • Create Posting Documents
      • Release Posting Documents
      • Transfer Posting Documents

    2. To set the parameters step, double click on the step Create Posting Documents.

      Configure the following parameters for the step:

      • ABAB Program: RPCIPE01.
      • Additional ABAP Program: RPCIPDEL.
      • ABAB program variant: choose GR##_PCC_EX_P Productive Posting from the drop-down list.
      • Additional ABAP Program Variant: choose GR##_DEL GR## Deletion of Posting run from the drop-down list.

      Make sure that this step will be automatically started, not confirmed.

    3. To set the parameters, double-click on the step Release Posting Documents.

      Configure the following parameters for the step:

      • ABAB Program: RPCIPA00.
      • ABAB program variant: choose GR##_DO GR##Document Overview from the drop-down list.

      Make sure that this step will be automatically started, not confirmed.

    4. To set the parameters, double-click on the step Transfer Posting Documents.

      Configure the following parameter for the step:

      • ABAB Program: RPCIPP00.
      • ABAB program variant: choose GR##_TR Transfer to AC from the drop-down list.

      Make sure that this step will be automatically started, not confirmed.

  4. Validate the newly created Process Type.

  5. Save Process Type configuration.

Configure a Productive Payroll Posting Process

Business Example

Posting Productive Process post payroll results to FI after a payroll run. Posting of regular payroll results needs to be done once for each payroll period. When the payroll results have been posted to FI, all posting information is selected from the payroll results, summarized, formatted, and posted to the integrated FI component. As Payroll Process Manager you need to configure Productive Payroll Posting Process for your payroll area using PCC Manage Processes Application.

Steps

  1. Call PCC Manage Processes (Manager) application.

    1. Open the Payroll Process Manager favorite folder.

    2. Click on the PCC Manage Processes (Manager) application.

    3. To log into the front end of the training system, provide the username HRH65-## and password Welcome1. (You already used the same username and password to log into the training system.)

  2. Create a new payroll process based on the Z## HRH65 Productive Payroll Posting Process Type (Z##_HRH65_PROD_PAYROLL_POSTING_TYPE) created in the exercise 33. Call it Z## HRH65 Productive Posting Process.

    1. To create a new process, choose the ‘+’ sign, Add Process in the lower right corner of the application screen.

    2. Enter Z## in the search bar of the Select process type pop-up window.

    3. Select Z## HRH65 Productive Payroll Posting Process Type (Z##_HRH65_PROD_PAYROLL_POSTING_TYPE) created in the exercise 34 from the drop-down list.

    4. In the Process Name field, enter Z## HRH65 Productive Posting Process.

  3. Assign the payroll area to your process (X1-X9 for groups 01-09, Y0-Y9 for groups 10-19, Z0-Z9 for groups 20-29, and ZS for group 30).

  4. Assign 01 payroll period of the current year as recurrences for the payroll process.

  5. Validate the payroll process configuration.

  6. Save Z## HRH65 Productive Posting Process.

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