Using SAP Best Practices for PCC Introduction

Objective

After completing this lesson, you will be able to use SAP Best Practices to supoort the introduction of Payroll Control Center

SAP Best Practices Content for Introducing Payroll Control Center (PCC)

Payroll Control Center (PCC) and SAP Best Practices

PCC represents the next generation of payroll processing automation. It simplifies and optimizes the entire end-to-end payroll process, helping organizations to increase the efficiency, transparency, and accuracy of payroll processing.

The SAP Best Practices solution for PCC delivers a set of PCC object types and PCC objects as helpful templates. SAP Best Practices is generic, so it can be used by customers from any country or industry. It serves as an excellent starting point for customers, consultants, and partners to create their own customer-specific configuration.

Pre-Configured Content for PCC

SAP Best Practices for PCC covers pre-configured content. It includes pre-configured validation rule types and validation rules created using the new Manage Configuration App for the policies related to the following areas to help Payroll Administrators solve issues more effectively and efficiently:

  • Personal information
  • Employment
  • Compensation
  • Gross and net pay
  • Taxation
  • Time and attendance data
  • Organizational structure

SAP Best Practices for PCC also contains the following guidance to help businesses run smoothly:

  • Pre-configured payroll key performance indicators for employee count, gross, net, and tax figures.
  • Process types for Monitoring, Team Monitoring, Production Payroll, and Posting to Finance to be executed by the Payroll Process Manager.
  • Additional process types for planned off-cycle and subsequent activities, ad-hoc off-cycle enabling payroll managers to pay employees even outside of the regular payroll cycle.

Best Practice Delivery Scope

The image shows what is delivered with SAP Best Practices as preconfigured content, this is validation rules for master data, validation rules for payroll results, KPIs based on master data and payroll results, KPIs drill down and root cause analysis. All of them are categorized in validation rule types, KPI types, and analytics designer types.

Standard Delivery

Refer to the table below to learn more about the sample validation rules. Use the following links to learn more about each item listed in the table.

Use the following links to learn more about each item listed in the table.

Best Practice Implementation ScopeExplanation
Sample Process Types

You can refer to the step assignment, step configuration (parameters, programs, and variants), and policy type assignment in the standard delivery when you create your own process types.

Pre-configured payroll process types for regular Payroll are the following:

  • Monitoring
  • Team Monitoring
  • Production Payroll
  • Posting & Bank Transfer

For countries using off-cycle payroll runs such as USA pre-configured process templates for productive off-cycle execution:

  • Planned productive Off-cycle and subsequent posting, bank filing
  • Ad-hoc Off-cycle and subsequent posting, bank filing
Sample Step Templates

Sample step templates cover pre-payroll, productive payroll, and post-payroll activities. These activities may include the following:

  • Create test payroll data
  • Initiate policy
  • Monitoring
  • Start payroll
  • Run Payroll
  • Create, release, or transfer posting document
  • End payroll
  • Create pre-DME file
  • Create DME file
Validation Rule Types

A validation rule type collects the relevant technical context (such as country/region and the run time class with all supported variables) for defining a validation rule. Validation rule types so they can later be used to create and update validation rules in Manage Configuration application in the development or production system.

The eight validation rule types for verification are the following:

  • Employee Personal Info
  • Employment Info
  • Compensation data
  • Gross and net payment
  • Technical payroll processing
  • Time and attendance data
  • US taxation
  • US garnishments
Validation Rules

Payroll Administrators are responsible for ensuring payroll data quality. They also need to ensure that employee payroll calculation is accurate according to defined policies. This scope item provides pre-configured validation rules based on validation rule types, allowing Payroll Administrators to solve issues more efficiently and effectively.

Sample validation rules exist for the following:

  • Personal info: employees with missing bank details or without a main address.
  • Employment and job structure: active employees without cost centers and working hours.
  • Compensation data must include basic pay and employees with negative deductions.
  • Gross and net pay, gross pay beyond the threshold, employees with zero or low net.
  • Technical payroll processing, that is, payroll messages.
  • Time and attendance data: time management status = 0 (no time evaluation), employees with long leave.
  • Taxation, that is, employees with tax refunds.
  • Garnishments, that is, terminated employees with garnishments.
Key Performance Indicators (KPI) Types

Collects the relevant technical context (such as the run time class with all supported variables) for defining a KPI.

Note

A KPI type is relevant only when KPIs are created in Manage Configuration.

SAP Best Practice Delivery includes the following four KPI types:

  • Compensation data
  • Gross and net payment
  • Employment info
  • Time and attendance data
Key Performance Indicators (KPIs)

Pre-configured key performance indicators (KPIs) use a new line, column, and comparison charts, which allow the Payroll Process Manager to get insights into some of the key information about HR transactions.

KPIs may include the following:

  • Number of active employees with gross pay
  • Difference in the number of employees paid compared to the previous pay period during the current pay period
  • Number of employees with organizational changes compared to last period
  • Total gross pay compared to last pay period
  • Total net pay compared to last pay period
  • Count of active employees
  • Count of newly hired employees
  • Count of active and inactive employees
Analytics Designer Types

Analytics Designer Types collect the relevant technical context (such as category, entity type, dimensions, and results) for defining:

  • root cause analysis
  • KPI details.

Note

The analytics designer type is relevant only when KPIs are created in Manage Configuration

Analytics Designer

An object in Manage Configuration that uses the technical context provided by an analytics designer to define root cause analysis or KPI details.

There are 32 analytics designers for KPI details included in the SAP Best Practices, for example:

  • SBP - DD01 - 01 - Full-time (FT) / Part-time (PT) Employees with Gross amounts over last 6 payroll periods
  • SBP - DD02 - 02 - Count of Employees with Net amounts over last 6 payroll periods grouped by Cost Center
  • SBP - DD03 - 01 - Count of employees with organizational change details compared to previous pay period

There are the following 10 analytics designers for root cause analysis included in the SAP Best Practices:

  • SBP - RCA - ECP Replication Log
  • SBP - RCA - Employee Organizational Details
  • SBP - RCA - Master Data Audit Log
  • SBP - RCA - Messages in Payroll Log
  • SBP - RCA - Payslip based on current period Test Payroll results
  • SBP - RCA - Productive Payslip Current Period
  • SBP - RCA - Simple Wage Type List
  • SBP - RCA - Time Evaluation Errors
  • SBP - RCA – Wage type comparison current period vs previous period
Sample Roles of Payroll Control Center

Samples roles for Payroll Control Center are included in the standard delivery by SAP. You can check the authorization of these sample roles in transaction Role Maintenance (PFCG). If necessary, clients can always change something or complement these roles. Again, you first need to copy the standard role and make the necessary changes using transaction PFCG.

All roles from the standard delivery will be discussed in Unit 5 in this course.

Default Logic Implementation

Default logic implementations are provided to support out-of-the-box validation rule and KPI configuration. Value help in Manage Configuration application is enabled by default.

Check SAP PCC Best Practices Content

Business Example

After the SAP Best Practice package is successfully imported into the system, as a PCC consultant, you must confirm that all Best Practice PCC objects are accessible within the system and verify that the configuration is correct.

Steps

  1. Open the favorite folder Configuration tool and call transaction Configuration Workbench (t-code PYC_CONF_WB). Check and validate the configuration of the different SAP PCC Best Practice objects.

    1. Select the Validation Rule Type from the dropdown menu. To select Validation Rule Types included in the Best Practice package, enter SBP* in the search field.

    2. Double-click on any Validation Rule Type from the list and choose Validate to ensure the configuration is correctly imported.

    3. Select the Validation Rule from the dropdown menu. Ensure there isn’t any Validation Rule with the prefix SBP* in the list. This means that the SAP PCC Best Practice Validation Rules are available in the Manage Configuration application. Validation rules can be configured via Configuration Workbench transaction only by customers who have not activated the Manage Configuration application. Thus, they cannot fully take advantage of the latest version of the solution. The same applies to the Analytic Chart, the specific name for the KPI created and configured through the Configuration Workbench transaction.

    4. Select the Process Type from the dropdown menu. To select the Process Type included in the Best Practice package, enter SBP* in the search field.

    5. Double-click on any Best Practice Process Type and ensure it is configured for the USA (10 country grouping). Choose Validate to ensure the configuration is correctly imported.

    6. Select the KPI Type from the dropdown menu.

    7. Double-click on any Best Practice KPI Type and ensure it is configured for All Countries/Regions. Choose Validate to ensure the configuration is correctly imported.

    8. Select the Analytic Designer Type from the dropdown menu.

    9. Double-click on any Best Practice Analytic Designer Type and ensure it is configured for All Countries/Regions. Choose Validate to ensure the configuration is correctly imported.

    10. To return to the SAP Easy Access Menu, choose Exit on the Toolbar.

  2. Call the Payroll Control Center - Manage Configuration UI Application. Check and validate the configuration Validation Rules, KPIs, and Designers there.

    1. Enter username HRH65-## and password Welcome1 in the Sign In window.

    2. Select Validation Rules on the left panel. Scroll down to the end of the Validation Rules list and ensure all validation rules with the prefix SBP* have the Active status.

    3. Select KPIs on the left panel. Scroll down to the end of the KPIs list and ensure all KPIs with the prefix SBP* have the Active status.

    4. Select Designer on the left panel. Scroll down to the end of the Analytic Designers list and ensure all Analytic Designers with the prefix SBP* have the Active status.

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