Configuring Scheduled Jobs for Succession Data Model components

Objectives

After completing this lesson, you will be able to:

Explore the scheduled jobs relevant to Succession Data Model.
Use Scheduled Job Manager to audit on BCUI changes.

Scheduled Jobs for Succession Data Model

Some of the available scheduled jobs related to data from the Succession Data Model are:

Bulk Export Profile Photos. To export all the profile pictures of the employees in a ZIP file to an FTP/SFTP location.
Bulk Upload Profile Photos. To upload multiple profile pictures using a ZIP file stored in an FTP/SFTP location.
Business Configuration Audit Job. To audit on changes done by an administrator in Manage Business Configuration tool, as an alternative to the version control available for the Succession Data Model XML and track the changes done from the tool directly.
Export Background Information. To export data from the background elements (Work Experience, Languages, Education...) as a recurring or an ad hoc job. The data can be exported into an FTP/SFTP location, and the administrator creating this job can decide on which background information to be exported, include attachments and other.
Import Background Information. To import background information data as a recurring or an ad hoc job, from a file available in an FTP/SFTP location. Attachments can be included.
Synchronize Business Configuration. Changes in the Succession Data Model XML will update Manage Business Configuration and the other way around. This job runs whenever the SDM is uploaded to sync BCUI, but it can be also run on an ad-hoc basis to troubleshoot possible inconsistencies between both.
Sync HRIS Data. Only relevant for Employee Central, to sync the data from EC (hris-fields) into the User Tables (standard-elements and userinfo-elements). This is typically scheduled in the backend as a daily job, but it can be run on an ad-hoc basis.
Sync HRIS Data for Specific Users. To sync the data between EC and User Tables for some users. It is required to have a csv file with the user information in an FTP/SFTP location so the scheduled job knows which users to sync data.

Business Configuration Audit Job in Scheduled Job Manager

You can create, manage, and monitor scheduled jobs for Business Configuration Audit Job by using Scheduled Job Manager in the Admin Center. This job is used to fetch audit logs for changes made in Manage Business Configuration for the past 90 days from the given date.

You can use the Job Scheduler tab in the Scheduled Job Manager admin tool to create and manage job requests. The Job Monitor tab is used to monitor the progress and check the results of scheduled job results.

The maximum times that the job can run per day is once a day. For example, if you choose Job Type as the Business Configuration Audit Job, Object Type as the Localized HRIS Element, and Audit Period End Date as 11/11/2024, and if you’ve exceeded the daily threshold, you can’t use the same combination of entries on that day.

The form has two main sections: Job Definition and Job Occurrence.

The available Object Types for the Audit Job are:

Object Types

Object Type from BCUI	Object Type from BCUI
HRIS Elements	Userinfo Elements
Localized HRIS Element	Field Display Format
Person Element Configuration	Format Group
Localized Person Configuration	Number Format
HRIS Action	Section
Background Elements	Tab Elements
View Template	Custom Filters
Standard Element	Dynamic Group Filters

Submit a Scheduled Job for Business Configuration Audit Changes

Business Example

You'll be create, submit, and run a Scheduled Job to review the logged changes for Background Elements that were completed in a previous exercise.

Steps

Create and submit a Business Configuration Audit Job to review the past 90 days changes for Background Elements by using the BCUI tool.
1. Navigate to Scheduled Job Manager by using action search.
2. Select the Job Scheduler tab.
3. Select Create Job Request and add the following details:
  - Job Name: BCUI Audit Job.
  - Job Type: Business Configuration Audit Job.
  - Job Owner: HR Coordinator.
  - In Job Parameters, add the following details:
    - Object Type: Background Elements.
    - Audit Period End Date: Leave blank. The current date will be taken as the Audit Period End Date and the audit log will generate from the past 90 days.
    - Job Occurrence: One-Time.
    - Start: Set tomorrow's date.
4. Select Submit to submit the Scheduled Job. It will now be visible in the Job Scheduler tab.
Run Scheduled Job to confirm BCUI Audit logged the last changes for Background Elements.
1. In the Job Scheduler tab, locate the BCUI Audit Job you created previously.
2. On the Actions column, select Run it Now.
3. In the Job Monitor tab, you can see that the job is set to run immediately. If necessary, refresh the page to see the Completed status of the BCUI Audit Job.
4. Select Download Status and download a CSV file to your local computer.
5. Open it and review the changes that were logged. Verify how the changes from the previous exercises (adding Background Elements from Succession Data Model and creating a custom background element) are logged.

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