Managing Opportunity Marketplace as an administrator

The general settings are configured selecting the wheel icon. From there, administrators can define the following options:

• Display or Hide the Job Role on the Assignments.
• Define how the Part-Time Participation should be measured in Assignments (as % of time or based on hours/week).
• Choose a user to replace inactive assignment owners to be purged in DRTM Master Data Purge.
  Hint

  To have a better understanding of the DRTM Master Data Purge, make sure to review the following topic in the Implementing and Managing Data Protection and Privacy guide: DRTM Purge Request Types
• Set the notification preferences (in days) in regards of reminders prior to start/end date of the assignments. More information about the notifications for assignments in Opportunity Marketplace can be found here: Notifications for Assignments Users

Custom fields can be defined and determine for which assignment types they should be available. An administrator can easily create fields, with the following options:

• Fields can be of type Boolean, Text, Textarea and Generic Object (GO).
• Except for the GO's, a maximum of 10 custom fields for each type can be created.
• The following Generic Objects are available to create custom fields. For each GO, you can only create one custom field:
  • Department
  • Business Unit
  • Division
  • Country/Region
  • Job Function
  • Job Classification

To create a custom field in Configure Assignments, follow these steps:

1. Select Field Type from the dropdown list.
2. Enter a Field Name (maximum 256 characters). For Generic Objects, the field name is essentially the GO type (Department, Division, Business Unit...).
3. Enter an Input Prompt (optional), which works as a hint to describe this field (maximum 256 characters). This is not available when selecting Boolean or Generic Object as the field type.
4. If you need to restrict to which assignment types the custom field should be available, use Related Assignment Types and select one or multiple from the list. If nothing is selected, the custom field will be available to add into any assignment type.

There are 5 standard Assignment Types in Opportunity Marketplace, which includes:

• Project
• Fellowship
• Vocational Training
• Internship
• Other

Additionally, assignment types can be created to the customer's preference, to a maximum of 50 in total.

The following actions can be completed for the Assignment Type configuration:

• Define Assignment Type name including translations. Standard assignment types can also be renamed if needed.
• Upload an image to be the default for the assignment type. The file size should be no larger than 2 MB and in JPEG, JPG, or PNG format.
• Change Status (Active/Inactive)
• Require Notifications or Approvals. Whenever an assignment needs to be published, someone applies and/or accepts an offer, notifications can be sent Managers to keep them informed. Additionally, approvals can be set for each of these actions.
  Note

  The only "standard" approval is to Accept an offer, which can be sent to the Manager to confirm his/her acceptance before the direct report can accept an offer to an assignment. For other type of approvals (Advanced Approval Workflow), it is required to have Employee Central enabled. More information can be found in this guide: Implementing and Managing Workflows
• Configure Custom Fields. If these fields have been created in the general configuration, and they are available for our assignment type, they can be included. Additionally, the fields can be made required, if needed.

The following image shows an example of an assignment created and sent to be published, but before the assignment can be found in Opportunity Marketplace, an Assignment Publishing workflow is sent to the different approvers involved.