Overview and Enablement of Job Profile Builder (JBP)

Objective

After completing this lesson, you will be able to describe the enablement and permissioning of Job Profile Builder.

Job Profile Builder Overview

Job Profile Builder (JPB) gives the ability to complete job profiles with multiple content types and create Families and roles. As a successor to the legacy system Job Description Manager (a.k.a. Families and Roles), it is sometimes called JDM v2.0. JPB is built on Metadata Framework (MDF), which allows to manage effectively the data with secured object definitions and hierarchy.

It's possible to find candidates with the right fit for promotions and new positions, development strength, and more opportunities by using a detailed job description.

Job Profile Builder can be used with or without Employee Central.

As part of JPB, Skills Management can be used to capture employee skills within People Profile*

Note

*During this lesson, there might be some configurations/features that are only possible on the scenario Job Profile Builder + Center of Capabilities, but will be done differently with the Job Profile Builder + Talent Intelligence Hub scenario.

One example is the ability to rate skills within People Profile using the Skill Portlet. This is something possible without Talent Intelligence Hub, but with TIH, Skills can be rated in Performance and 360 Reviews forms, which would fulfill and enhance the capabilities to rate skills in SAP SuccessFactors.

Enablement of Job Profile Builder from Provisioning

From Provisioning, go to company Settings and make sure that the following options are enabled:

  • JDM v2.0/Skills Management
  • Role-Based Permission
  • Enable Generic Objects
The interface showing checkbox options for Recruiting, Variable Pay, and JDM v2.0/Skills Management, etc. JDM v2.0 Skills Management is highlighted.

If Job Description Manager is already implemented, once JDM v2.0/Skills Management is enabled, the setting Competency Management Library Suite that corresponds to Job Description Manager will be disabled.

Security and Visibility

The security based on Role-Based Permission (RPB) is defined in the MDF object definition. With the security, you can control which can view, edit, or import and export data in an object. With MDF, the security can be defined granularly and at the field level.

The job profile target role-based permissions, controlled with the following MDF Objects are:

  • Job Profile
  • Skill Profile*
  • Rated Skills*

Note

*These MDF Objects (Skill Profile and Rated Skills) are relevant only to use the Skill Profile block which is only possible with JPB+CoC scenario. With Talent Intelligence Hub, skills are managed in the Growth Portfolio. This will be discussed in a later lesson.

From the Action search, navigate to Configure Object Definition.

Select Object Definition and choose Job Profile.

SAP SuccessFactors screen for configuring object definitions. Details are provided in the paragraph.

Scroll down to the Security section towards the end of the page and verify that you have the following options:

  • Secured: Yes
  • Permission Category: Manage Job & Skill Profile Visibility
  • Leave the RBP Subject User Field field blank.
  • CREATE Respects Target Criteria: No
Security settings include Secured: Yes, Permission Category: Manage Job & Skill Profile Visibility, CREATE Respects Target Criteria: No, and editable fields for RBP Subject User and Base Date.

Scroll to the bottom of the page and click Save to finish.

Repeat the same steps for the object definition Skill Profile and for Rated Skills. The only difference is that the RBP Subject User Field must be externalCode.

SAP SuccessFactors screen showing Skill Profile and Rated Skills object definitions.
Interface for Business Key Fields and Security settings. Enter the required fields to continue.

With these objects being secured, you can continue granting permissions:

  1. Navigate to Manage Permission Roles using Action search, and select the Administrator role. Choose the Edit option, under the Actions column. Navigate to the step 2. Add Permissions. The following permission must be granted:
    • In the category General User Permission: User Login and Live Profile Access
    • In the category Manage Job Profile Builder: Select All.
    • In the category Metadata Framework: Select All.
    • In the category Manage Job & Skill Profile Visibility: Select All.
  2. Choose Next and Save to save all changes. Log out and log back in to the instance.
Manage Job Profile Builder interface with options like Manage Job Profile Templates, Manage Job Profiles, and Configure Acknowledgment Settings. All checkboxes are selected.
Manage Job & Skill Profile Visibility interface with options like Competency Assessment Drafts and Job Profile. Actions include View, Edit, Import/Export.

Caution

The Field-Level Overrides option can be used to restrict permission for specific job profile fields, so that it isn't viewable or editable to individuals under specific permission roles. To avoid system issues, field level overrides must not be restricted for mandatory fields.

Summary

Some of the key takeaways for this lesson are:

  • Job Profile Builder is built on Metadata Framework (MDF) and can be used with or without Employee Central. JPB includes Skill Management.
  • Skills can be mapped to Job Roles with Job Profile Builder.

Learning

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