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Outlining the Procedure for Down Payments of the Asset under Construction

<div id="content"><div class="parentsection"><div class="section"><p tabindex="0">Kevin's phone rings. It's his manager, sharing some bad news.</p><p tabindex="0">The down payment procedure for their big projects isn't working as it should be. It seems their suppliers for the <i>Velodrome</i> project are asking for more and more down payments.</p><p tabindex="0">Now, Kevin's been given the task of checking the down payment process for project still under construction. That's going to be a hefty task.</p><p tabindex="0">Without wasting time, Kevin calls Monica from the Materials Management team for a meeting. They need to figure this out.</p><div class="kalturaVideoLessonWrapper"><div aria-label="Learn how to handle down payments in the purchase order process. This video explains the steps to store down payment data, create down payment requests, clear down payments, and process supplier invoices." class="kalturaVideoLessonContainer" data-testid="video" id="1_vt0jxd7u"></div></div></div></div></div>

Down Payment Process

Designing the Asset Accounting Process in SAP S/4HANA

Learn how to handle down payments in the purchase order process. This video explains the steps to store down payment data, create down payment requests, clear down payments, and process supplier invoices.<br><br># This description was auto-generated #

Hello, Monica. I could use your assistance with a few outgoing down payments. The invoices for our project at the construction site are allotted to WBS elements. Is there a way for us to note in the order process that down payments are necessary? Sure. That's possible. I'll explain the process to you. If down payments are posted in the company using special GL transactions, this can already be taken into account in the purchase order process in Materials Management. Therefore, you must do the following. You have the option to store the down payment data in the Create Purchase Order Advanced tab. The down payment is entered in the header data on the Payment Processing tab. Alternatively, the payment can be entered at the item level of the purchase order in the Invoice tab. In the Monitor Purchase Order Down Payments app, the defined down payments can be checked and down payment request created. Financial accounting needs this down payment request to execute a down payment. In the Display Process Flow Account Payable app, we can check the complete delivery process. The app displays whether the down payment process was performed by the colleagues of the Financial Accounting Department. First, down payment requests are entered with the special GL indicator F. Then a down payment is made and posted with the special GL indicator A. Finally, the down payment request is cleared. After the down payment is made, the goods are delivered. The goods receipt takes place and is posted as usual with the specification of the purchase order number. The vendor sends the invoice. It is entered using the Create Supplier Invoice app, specifying the purchase order number. The system displays the information down payment, current exists. The financial accountant is advised to carry out a down payment clearing. Finally, the remaining amount, the invoice amount minus down payment, is cleared by payment to the supplier.