Summarizing Key Capabilities of SAP Fieldglass

An integration with SAP Analytics Cloud brings the ability to combine data from SAP Fieldglass with data from other SAP systems, such as SAP S/4HANA or SAP SuccessFactors. This allows users to perform cross-functional analysis and gain a holistic view of their workforce and procurement data.

For example, let's say WorkingNet wants to analyze the distribution of its permanent workforce across its offices and compare it with the distribution of its external workforce. By integrating SAP Fieldglass and SAP SuccessFactors with SAP Analytics Cloud, WorkingNet can easily track its entire workforce. By creating an interactive total workforce management dashboard in SAP Analytics Cloud, WorkingNet can visualize the distribution of its workforce on a heat map showing its global offices.

SAP Fieldglass simplifies the configuration & ongoing maintenance of rates that are based on multiple conditions by compiling them into a lookup table that incorporates each rate variable to determine the correct rate for each given scenario. Custom logic allows companies to manage large amounts of data across many areas of the SAP Fieldglass application, making it easy to associate a proper rate according to such data points as:

• What work is required.
• What supplier is supplying the worker.
• Where the worker is needed.
• Where they’re doing the work.
• How much they’re being paid.

• Regular rate updates could be completed using just one upload which greatly reduces the complexity of configuring & maintaining rate structures.
• The number of Job Posting Templates can be reduced as role level variations (entry, experienced, advanced, etc.) could be handled as a Custom Field value.

• Deployed in more than 180 countries, SAP Fieldglass supports very complex rate & legislative requirements, including Payroll tax, Workers Compensation, & more!
• Cost Avoidance & Cost Savings can be reported on if a reduced rate is accepted by a supplier.
• Leverage Big Data to easily view historical information to see what rate has been paid previously over the past months & compare it to SAP Fieldglass Market Data, which is comprised of over $90B in spend.
• Arm your organization with negotiation power to see if your rates are competitive compared to market averages.

Similar to the manner in which fees can be stacked to control the order in which those fees are applied, taxes too can be stacked using Invoice Adjustment Groups. This allows certain taxes to be applied to an invoice total only after other taxes have already been applied, such as when regional taxes are determined based on earnings after federal taxes have been applied.

To do this, an organization would configure individual Invoice Adjustments to specify each tax line item and associate the Invoice Adjustment Group to the relevant Job Posting and/or SOW Templates to control in what order taxes should be calculated.

Invoice Adjustments can be used to automatically apply specific tax rates on a transaction in FG for different situations. Additionally, the varying tax rates can be automated should they vary by Site. A special functionality used within an Invoice Adjustment, called the Site Override List, can be used to define the individual tax rates for each applicable Site, so when an invoice is generated using that Site, the specific tax rate automatically applies. This allows one Invoice Adjustment to be used and different percentages to be applied as needed.

SAP Fieldglass can be configured to include two additional Custom Lookup types in addition to the standard Custom Lookups: Tax Jurisdiction and Tax Guidance. These two lookups are used together to automatically select the tax applicable to the type of work and the location where the work is performed.

The Tax Jurisdiction lookup provides tax information based on the location of a work site on work orders and statements of work. The Tax Guidance lookup then uses the location to provide the tax adjustment that is applied during work order and statement of work creation and revision.

To use this feature, the Tax Guidance site configuration must be enabled for the desired sites. Both Custom Lookups must be configured and associated to invoice adjustments.

An organization should first decide if official tax references should be detailed on invoices. If so, relevant Invoice Tax Information codes can be created and associated to a company's sites that have the Invoice Tax Information Required flag enabled. The tax information will display on invoices created for these sites. Buyers, suppliers, and MSPs are responsible for defining their own invoice tax information details.

Since not all sites are impacted by the same taxes, a Buyer must flag sites that require invoice tax information and associate the specific details appropriately.

The invoicing process itself is typically determined by whether the auto-invoicing feature is being used. If an organization has auto-invoicing enabled, any time or expense sheets once fully approved in SAP Fieldglass, will be automatically invoiced and include the relevant tax calculations.

Tax calculations will still be automatically added to the invoice using the manual invoicing process; however, the responsible party creating the invoice will have the ability to edit the tax items if necessary.

Many countries require a physical formatted invoice for verification that is Buyer or Supplier-specific and includes the company logo and any custom fields. SAP Fieldglass uses XSL stylesheets to create different PDF outputs which can be associated to one or many sites and may also be language-specific.

SAP Fieldglass can be configured to enable real-time integration with your organization’s financial systems, reducing manual data entry and ensuring data accuracy throughout the invoicing process.

But it is important to remember that SAP Fieldglass is not an Accounts Payable system. The application collects and processes data related to an invoice, which is then sent to the Buyer’s Accounts Payable system for processing and payment.

Configuration Manager tools appear as tiles, arranged in alphabetical order by function. Each tile indicates the category of the function in a small, color-coded footer icon. The categories include: