Introducing S/4HANA Output Management

When initiating the transmission of outgoing messages, such as a purchase order, the system undergoes a message determination process. In the context of 42K Integration with S/4HANA Cloud Private Edition, this process is driven by the S/4HANA output management.

Within this mechanism, the system searches for rule records that match key combinations with values derived from the pertinent purchasing document. For instance, in the case of a purchase order, rules can be established based on its content, encompassing attributes like vendor ID, purchasing organization, and company code.

In general, the rule determination framework is used to define:

• Receivers
• Relevant output types including EDI, print and email
• Communication channels

The 42K integration involves four distinct outgoing message types that are interconnected with SAP Business Network using only EDI output type. These are:

• Purchase Order
• Goods Receipt
• Invoice Status
• Payment Remittance

By orchestrating this rule-based determination process, we ensure that outgoing messages are dispatched accurately and efficiently, optimizing the communication between your systems and SAP Business Network. Should you need any further insights or clarifications, the Implementation Service team is here to assist you.

You will find more information on how to configure the Business Rules Framework in the cookbook accelerator.

Important notes on putout determination configuration:

• More than one rule can be present at the same time. There might already be existing rules.
• The rules framework follows the sequence of the rules.
• If you create table entries with empty information, e. g. empty supplier ID under column RECIPIENT, then this functions as a wildcard. If a more specific entry with a supplier ID exists, it would overrule the more generic entry without the supplier ID only if it is first in the sequence. If you are maintaining entries without a supplier ID, make sure that you put them at the end of the table.
• The samples shown below include recipient Information, but it would work also without this value.

In order to modify the order of an item, you switch to EDIT mode, where you will find the buttons for adding, deleting, and repositioning rows.

When you're in DISPLAY MODE, you'll notice the EDIT button displayed, and conversely, when you're in EDIT MODE, the DISPLAY button becomes visible.

To add or delete additional rules use the plus or minus button.

To adjust the order of a rule, simply utilize the arrow up and down buttons.