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cleanFiles/bookmap_Overviewing_SAP_Ariba_Contracts__en-US_learning-sap-com_lsc-prod.zip (MMCP-DROPZONE) - 2024-09-03T18:14:28.000Z

Reviewing Contracts

<div id="content"><p tabindex="0">Working with documents as part of the contract process might mean passing the materials through several rounds of negotiations and reviews with different stakeholders.</p><p tabindex="0">The negotiation plan must be drafted and finalized before initiating the negotiation process with the supplier. Once this has been completed, the contract manager can proceed to send the drafted agreement to the supplier for negotiation. The supplier can collaborate with the contract manager within the workspace so that all details and history are logged.</p><p tabindex="0"></p><img style="max-width:900px;max-height:none" class="image 1_1_landscape" title="Negotiation task with a supplier" alt="Negotiation task with a supplier" src="/service/media/topic/a7944e32-85f7-4089-9695-b3dc6ec39810/ARS060_2408_en-US_media/ARS060_2408_en-US_images/U3L2_NegotiationwithSupplier.png" tabindex="0"><div class="imageCaption"></div><p tabindex="0">Negotiation tasks can be used to negotiate the conditions and terms between buyer and supplier. Once the negotiation task is set, the negotiating counterpart (supplier user, for example) is set as Reviewer. After submitting the task, the supplier will be sent a notification and the negotiated document as an attachment. The supplier can either accept or upload a modified counter document. If the supplier wants to change something, the counter document is uploaded and sent to the buyer. Once the buyer receives the counter document from supplier, they can either Mark it Complete or modify it. This continues until both counterparts are satisfied and the buyer marks the task complete.</p><p tabindex="0">Contract negotiation utilizes the SAP Business Network to support the collaboration with the supplier.</p></div>

Supplier Negotiation

<div id="content"><p tabindex="0">Once negotiations are complete, the contract manager has the option to initiate a review with either legal or corresponding business stakeholders prior to finalization of the contract which may lead to further changes and negotiations with the supplier.</p><p tabindex="0"></p><img style="max-width:900px;max-height:none" class="image 1_1_landscape" title="Review task involving the Legal department" alt="Review task involving the Legal department" src="/service/media/topic/d5b04596-38fd-4690-83b9-5fcad1278205/ARS060_2408_en-US_media/ARS060_2408_en-US_images/U3L3_StakeholderReview.png" tabindex="0"><div class="imageCaption"></div><p tabindex="0">A review task can be used to review the conditions and terms between internal business stakeholders. Once the <i>Review</i> task is set, the reviewing counterparts (legal department representative for example) is set as <i>Reviewer</i>. SAP Ariba adds the task to the reviewers’ task lists. SAP Ariba also sends an email to the reviewers with the review document attached. Each reviewer completes his or her review. The reviewers can submit a modified review document and any comments. SAP Ariba attaches the modified document to the task. Once the task owner receives the document from the <i>Reviewer</i>, they can either mark it <i>Complete</i> or modify it. This process continues until both counterparts are satisfied and the task owner marks the task complete.</p><p tabindex="0">Play the video to understand contract tasks.</p><div class="kalturaVideoLessonWrapper"><div aria-label="" class="kalturaVideoLessonContainer" data-testid="video" id="1_lp69qn1u"></div></div></div>

Stakeholder Review

Discovering SAP Ariba Contracts

<div>Learn about managing tasks in contract workspaces, from assigning actions to tracking progress. Explore phases, required tasks, and task statuses in this informative video overview.<br><br># This description was auto-generated #</div>

Understanding Contract Tasks.mp4

This video summarizes working with tasks in the second step of the contract management lifecycle. A task is an action assigned to a user to be completed, such as reviewing or negotiating a document. We are currently viewing the Tasks tab of a contract workspace titled Contract for Coffee and Tea with Ariba Education. Projects are often created with a default set of phases and tasks inherited from the template. In this example, there are three phases, prepare and author, review and negotiate, and approve and finalize. Within the phases, there are nine tasks. Tasks marked with the red asterisks are required, such as update team members. If you direct your attention to the status column, you'll see the prepare and author phase is in progress. The dashed arrow icon signifies that this is the current phase. All other phases and tasks are not started. I already updated my team members, so let's mark this task complete. Because create line item document is an optional task, I have the ability to cancel it. The status is now cancelled and the icon reflects this. Additionally, I'll set prepare contract documents for review and negotiation to complete, to finalize the prepare and author phase. Moving on to the review and negotiate phase. The review task is titled internal review. The review flow tab informs me that we are waiting on the department manager's review. Towards the top of the page, a link to download and view the main agreement is provided. After entering a due date, I'll choose submit to send the tasks to the department manager. Once the review is complete, I'll move on to the negotiate with supplier task. I'll select my reviewer, choose a due date, and add a message. Lastly, I'll submit to send the document to the supplier for negotiation. Upon receipt, the negotiator can download and view the document to accept or provide a counter proposal. Thank you for watching this overview on understanding tasks in a contract workspace.