Introducing Catalogs


After completing this lesson, you will be able to Summarize the components of catalogs.

SAP Ariba Catalogs

Catalogs are digital repositories that store data for product and service line items, which enable repeat, compliant purchases. Catalogs are a significant component of procurement that enable buyers to efficiently search, compare, and purchase items in a centralized platform.​

Catalog basics

Types of Catalogs

Catalog Interchange Format (CIF)

  • CIF catalogs are manually created or edited using a simple Comma Separated Values (CSV) style file
  • ​​CIF catalogs are used by buyers to create internal catalogs that facilitate the purchase of internal company goods or services​​

Commerce eXtensible Markup Language (cXML)

  • Catalogs created for, and used by the SAP Business Network and other digital commerce platforms, may also utilize the cXML file format


  • PunchOut catalogs are externally managed and hosted supplier catalogs
  • PunchOut catalogs can be used to make standard purchases but can also be used to leverage additional functionality that may exist on the suppliers’ PunchOut catalog website(s)

Spot Buy

  • The Spot Buy catalog allows for one-time purchases of non-sourced items or services from a niche curated list of suppliers


For items not contained in any catalog, users can be given permission to add a non-catalog item to a request. Non-catalog items, also referred to as ad-hoc items, allow for the manual data entry of the item details. Non-catalog item requests can be routed to specific procurement approvers to ensure compliance.

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