Special Considerations by Region

In today’s world of global e-commerce, many businesses have trading partners located around the globe. There are special considerations in many regions and countries that you will need to account for when you have trading partners located outside of your country.

To learn more about special considerations by region, watch the video or review the content below.

• Document archiving
  • Buyer entities based in EMEA need Invoice archiving systems to move all legal e-Invoices from SAP US servers to a European storage point.
• Italy
  • Connection with government portal is needed if the trading partner entities are based in Italy​.
  • If the legal Invoice is created on SAP Business Network, the trading partner will need to configure a legal profile on the network.​
  • SAP resource is required in order to deploy the domestic Italian invoice flow (SDI).​
  • If you do not plan to implement this special connection, the trading partners can only send proforma Invoices on SAP Business Network.
  • Alternatively, you can choose to de-activate e-invoicing for these countries.
• Hungary
  • Connection with government portal is needed if the buyer or trading partner entities are in Hungary.
  • If the legal invoice is created on SAP Business Network, the trading partner will need to configure a legal profile on the network.
  • If you do not plan to implement this special connection, the trading partners can only send proforma invoices on SAP Business Network.
• Poland & France
  • Future legislation changes are expected for Poland and France.
    • Relevant if the buyer or trading partner entities are planning to start trading partner enablement in 2024 or beyond for these countries.
    • Additional meetings are required with SAP resources.

• United States
  • SAP recommends unchecking the rule"Require suppliers to choose from your list of valid tax" values as the most used tax type for US based suppliers is sales tax. Sales tax varies for each state and and it may not be possible to configure each rate via the UI.
  • Some states have specific invoice requirements including environmental handling fees or other associated changes, which are typically managed as a special handling change.
• Canada
  • Country-based invoice rule "Require supplier GST and QST registration numbers when GST/HST or QST are chosen as tax categories respectively" can be activated to display fields in the Invoice header.

    Optional: Invoice fields can be pre-populated with the trading partner’s profile details by contacting Customer Support to activate the feature.

  • It is mandatory to add taxes to ECO fees in Canada.

• Australia
  • ABN (Australian Business Number) is mandatory.
• Japan
  • Timestamp function and Long-term Archiving may be needed based upon buyer needs.
  • Decimal place for price should be zero. (Zero is the default for rounding).
  • Contact your SAP representative to discuss in detail.
• Singapore
  • GST ID is mandatory.
  • Contact your SAP representative to discuss in detail.
• Malaysia
  • SST ID is mandatory.
  • Contact your SAP representative to discuss in detail.
• India
  • GST ID is mandatory.
  • Contact your SAP representative to discuss in detail.

• Most countries in Latin America are proforma only. Contact your SAP representative to learn more about tax invoicing in select countries.

See the SAP Business Network Guide to Invoicing for a detailed list of invoice rules, invoice rule execution, information on recommended settings, and SAP Ariba solution dependencies on certain rule settings.

The SAP Business Network supports paperless e-Invoicing for approximately 40 countries. You may contact your SAP Representative with any questions.