Examining a Job Posting Template

Objective

After completing this lesson, you will be able to list the data objects necessary to create a Job Posting Template in SAP Fieldglass.

Job Posting Templates

Job Posting Templates are used along with contingent types to standardize the job posting creation process. At least one job posting template must be defined before job postings can be created.

They contain the default values and information fields that appear when a job posting is created.

Templates include such information as rates, supplier distribution lists, and specific rules that need to be applied to related job postings. The manner in which they are configured depends on an organization's procurement workflows.

Job Posting Templates must be selected before a job posting can be completed. They determine much of the information that is needed for the specific position being posted.

A job posting during creation displaying the templates available for selection. Each template listed details the title, category, ST Bill Rate, and a Description. The list can be sorted by each of those details through fields above the list.

When a user creates a job posting, a template is selected and much of the information is defaulted.

When used in conjunction with Contingent Types, buyers can set up rules and determine the fields that are visible on job postings for specific contingent labor needs. A buyer organization, for example, can create separate templates to use when hiring, say, network engineers, programmers, accountants, or factory workers. Each template would be configured for the specific position required.

At least one job posting template must be defined before job postings can be created.

Detailed information on configuring and using Job Posting Templates is available in the Contingent Certification Learning Journey.

Navigating the Job Posting Template Admin Object

Worker section of the Admin Menu, the Job Posting Template link is highlighted.
1To view a list of job posting templates available in the tenant, select Job Posting Template from the Worker section of the admin menu.

Job Posting Template List Page

The job posting template list page will display a catalog of roles/positions a Hiring Manager can hire for.

My Starred Items displays a list of the Job Posting Templates that you've identified as important. You can add to this list by opening a template and selecting the Star button.

Job Posting Template List page, displaying the list of available job posting template. For each template listed the details presented include Contingent Type, Template ID, Title, Parent Template ID, Parent Template, Pre-Qualify, Service Type, Selectable, and Business Units. The View field, the Contingent Type column, the Template ID column, the Title column, the Parent Template ID column, and the Template ID link for Application Programmer are highlighted.
2If you've created a list of commonly used Job Posting Templates, you can select My Starred Items to view that list.
3The Contingent Type object determines the fields that are visible, locked, or defaulted on associated Job Posting Templates for any specific contingent labor needs, such as regional or role-based requirements. The fields/flags shown on the job posting will populate based on what contingent type is selected when configuring the template.
4Template IDs are generated automatically by SAP Fieldglass, combining the buyer tenant code, the letters 'JT' to indicate Job posting Template, and an 8-digit number indicating the order in which the template was created.
5Title is the name of the template, which is usually the title of the position for which the job posting would be created to fill.
6If job posting templates are organized into parent/child groups, the Parent Template ID andParent Template columns will list the ID and name of the parent template.
7To view details of a job posting template, select an appropriate link in the Template ID column.

Job Posting Template Details Page

The details page provides a snapshot view into the template all job postings will follow when Customer Service Representative is selected. It includes key details such as:

The top portion of a Job Posting Template Details page. The details of two sections are visible, the first being the general details of the template such as the contingent type, ID, title, and others. The second section is Accounting, which displays the information on how payments will be made. Buttons at the top right of the template include Edit, Copy, Remove, Star, Add Child, and New. The Star button, the Add Child button, the Labor Type row in the Details section, and the Accounting section.
8Select the Star button to add this template to your My Starred Items job posting templates list.
9You can organize templates into groups by selecting Add Child to create child templates from existing templates. When a child JP template is created, all data is inherited from the parent JP template and can be changed without affecting the parent template.
10Labor Type are clusters of most common job types that have been determined using industry-wide standards. Labor Types can be associated to specific users in a supplier company to ensure that job postings are routed to the correct person at a company.
11Accounting provide details such as time sheet type, frequency and estimated expenses.
The middle portion of the Application Programmer Job Posting Template Details page. This area contains sections detailing Rates and Custom fields, both of which are highlighted.
12Rates indicates the shifts, categories, rate types, and minimum/maximum charges for the position.
13Custom Fields are customized fields needed for reporting purposes that are not native to SAP Fieldglass.
The bottom portion of the Job Posting Template Details page with sections detailing Distribution, suppliers, Job Question Checklist, and Job Posting Rules. The Distribution and Rules sections are highlighted.
14Distribution determines how the job posting will be routed to Suppliers.
15Rules are flags that are often defaulted from the contingent type.

Summary

The Job Posting Template in SAP Fieldglass is essential for creating job postings, as it contains default values and information fields. It's configured based on an organization's procurement workflows and is selected at the start of job posting creation.

Key Points:

  • Template Necessity: At least one Job Posting Template must be defined to create Job Postings.
  • Template Configuration: Templates are configured based on specific positions like marketing, finance, or manufacturing.
  • Template Selection: A template is selected at the beginning of job posting creation, defaulting much of the information.

Learning

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