Editing System Variables

Objective

After completing this lesson, you will be able to edit a System Variable in SAP Fieldglass.

System Variables

System Variables determine the fields or data values on a document that can be included in messages or displayed on the Summary Tab. They are predefined and module specific.

For instance, here’s a standard details section of a job posting, showing a description, number of positions, and the service type. What happens when you use the admin menu to add additional details?

Depiction of the Job Posting Details on summary tab showing information for Description, Business Unit, and Site, followed by the System Variable edit page with the Coordinator, Number of Positions, Service Type, Job Code, and Start Data options checked; followed by a revised screencap of the JP Details on summary tab showing the new information.

When new options are selected on the System Variables Edit page, those options appear on the summary tab of the job posting.

Navigating the System Variables Admin Object

The Messaging section of the Admin Menu, the System Variables selection is highlighted.

1	To view the list of applicable modules associated to a tenant, select System Variables from the Messaging section of the admin menu.

System Variables List Page

Since the system variables are defined by module, new variables cannot be created. The existing modules, however, can be edited.

2	Count of Variables indicates the number of variables that are available on the related module. These variables will be listed on the details page of the respective module and can be enabled/disabled.
3	To view the system variables details of a specific module, select an appropriate link in the Module column.

System Variables Details Page

Each module will display the various sections that can populate within a notification, as well as the available system variables. Each listed variable can be enabled/disabled by selecting the Edit button and checking or unchecking the respective checkboxes.

System Variable Details page, with the Details section, the Messaging column, the Summary/Tabs column, and the Accounting section are highlighted.

4	The Details table lists the default variables for the selected module.
5	The Messaging checklist that indicates if and where the related data will appear if activated.
6	Summary Tabs/Pages indicates if the related data will appear on a document’s summary tab. This column is available only for modules that display summary tabs, such as Job Postings, Work Orders, and SOWs.
7	Depending upon the module selected, additional variables may be listed in the Accounting section that can be enabled/disabled.

Edit System Variables

WorkingNet Networking, Inc., a global manufacturer of data networking equipment,, wants to include it’s corporate name in the subject line and message text of any messages concerning time sheets.

As the SAP Fieldglass administrator for WorkingNet, you must edit the system variables for the Time Sheet module. Here’s how you can take this action.

ExerciseStart Exercise

Summary

System Variables determine the data fields displayed on documents and included in messages.

Key Points:

System Variables Define Data Displayed: System Variables determine what data values appear on documents and are predefined by module.
Edit System Variables List: Count of Variables indicates the available variables for each module, which can be enabled or disabled.
Module-Specific Variables: Each module displays unique sections and variables that can be toggled for notifications and summary tabs.
Variables Impact Display: Enabled variables appear on documents' summary tabs and notifications, affecting how data is presented.

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