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Exploring the SOW Bid Workflow

Objective

After completing this lesson, you will be able to explain why an organization would create an SOW Bid and describe its workflow and use within the services process.

SOW Bid

In a standard SOW project in SAP Fieldglass, the organization needing work completed knows which service provider they want to engage. What happens, though, when a buyer like WorkingNet has the need to procure services but doesn’t know which supplier will best fit their needs? They can create an SOW Bid.

SOW Bids are part of the optional source phase of the services process flow.

Using the SOW Bid functionality, buyers can bid out work to multiple suppliers. SOW Bids outline the scope of the work requested, very similar to an SOW, and multiple suppliers can review, collaborate, and respond to the SOW Bid all within the SAP Fieldglass application.

Buyers like WorkingNet can use the SOW Bid functionality if they want to send a project to existing suppliers in SAP Fieldglass without going through a formal sourcing exercise, and see the details of how each supplier would approach the details of the project as well as their estimated costs.

It’s important to note that the SOW Bid itself is non-transactional; invoices do not flow through a bid and characteristics are not marked as complete. However, transactional SOWs can be created from the SOW Bid once an organization awards a supplier the work.

Process Flow of the SOW Bid Process with Hiring Manager, Program Office, Supplier, and Worker roles. In the background is the remaining parts of the Services Process Flow including the Procure, Engage, and Pay sections.

Source	The Source phase is an optional feature for SOW creation that allows organizations to send the SOW to a pool of suppliers who can then submit bid responses. The buyer can then award the contract accordingly, thereby initiating the Engage phase.
Create SOW Bid	The Hiring Manager (or Contract Manager) will create a SOW Bid detailing the services required, the number of workers, and the costs involved. It will then go to the PMO or anyone in the organization that must approve the project.
Review SOW Bid	The PMO and/or other approvers will review the SOW Bid. If changes are required, it will go back to the SOWs creator for changes. When approved, it will be sent along to appropriate suppliers.
Submit Response	The various suppliers will then review the SOW Bid and submit responses to the buyer.
Evaluate Response	The Contract Manager would evaluate the bids submitted by the suppliers and select the one that best meets the organization’s needs. The approval of the SOW Bid will trigger the activation of the SOW, which would then follow the standard SOW process.

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