Maximizing the Value of SAP Concur Solutions with SAP Business Suite

Objective

After completing this lesson, you will be able to combine SAP Concur solutions with SAP Business Suite to maximize the cloud transformation.

A Single, Integrated SaaS Cloud ERP and Expense Management Solution

The SAP Business Suite is the single destination for our customers. There are two journeys to get there: GROW with SAP for net new customers and RISE with SAP for existing SAP customers moving their SAP solutions to the cloud.

Illustration showing two pathways for SAP ERP customers. On the left, under the heading RISE WITH SAP, it is indicated for existing SAP ERP customers to modernize their legacy systems with SAP Business Suite. On the right, under the heading GROW WITH SAP, it is indicated for new SAP ERP customers to start fresh with SAP Business Suite.

Expense management is often the front-line experience of an organization's digital transformation. Every day, employees use expense management tools to claim their travel and work-related spend. However, if these tools are legacy solutions that use siloed data and manual processes, the expense process slows down and contains potential errors. This can cause frustration at best, and late reimbursements, errors, accidental fraud, and wasted spend at worst. This is where a single, integrated SaaS cloud ERP and expense management system can save the day. Integrating Concur Expense with SAP S/4HANA Cloud brings complete data visibility and expense reporting in near real-time across all channels of employee spend—all in one spot.

Three icons with text: 'Improve forecasting and planning,' 'Improve cost control without adding overheads,' and 'Boost productivity.'Alt Text

As existing SAP customers migrate their ERP system to the cloud, integrated expense management tools can improve them with extra insight, analytics, and productivity.

In terms of maximizing the return on investment of a SAP Business Suite investment, existing SAP customers can benefit from the following three things:

Three icons with text: Speedometer icon with text Accelerate implementation, network icon with text Extend the impact of the solution through a network of app partners, and data flow icon with text Keep data flowing seamlessly.

The Benefits of Combining SAP Business Suite and SAP Concur Solutions for New Customers

The Perfect Partnership

SAP Business Suite for new customers delivers a ready-to-run SaaS ERP backed by 50 years of industry experience. Featuring preconfigured industry best practices and continuous innovation, it enables businesses to grow in a fast and secure way. When combined with Concur Expense, expense data is fully integrated into a single, connected spend management system so organizations can manage their employee spend quickly, simply, and accurately. With total visibility of employee expenses, leaders can confidently evaluate trends and identify potential cost savings.

Review the following video to learn more about how Concur Expense brings expense management capabilities to new SAP Business Suite customers.

Combining SAP Business Suite and Concur Expense empowers businesses to:

  1. Increase data visibility and access near real-time data synch across all employee spending, including corporate credit cards, for better decision-making.
  2. Gain accurate integration of payroll, exchange rates, and financial postings of cash advances and expense reports for faster payments with a connected spend management process.
  3. Eliminate tedious tasks, such as manually completing and submitting expense reports, for increased productivity and an improved employee experience.
  4. Future-proof the business and increase organizational agility with preconfigured industry best practices, continuous innovation, and security updates.
  5. Enable growth while on the go with the SAP Concur mobile app, where you can submit and approve expenses, and much more.
  6. Fast Track their cloud ERP transformation with a proven implementation process, adoption acceleration services, and secure native integration between SAP S/4HANA Cloud Public Edition and Concur Expense.

The Concur Expense Entitlement in SAP Business Suite

The Concur Expense entitlement in SAP Business Suite means that customers can now easily benefit from the advantages of integrated expense management tools within their cloud ERP.

Note

SAP Business Suite is the destination for our customers. There are two journeys to get there: GROW with SAP for net new customers and RISE with SAP for existing SAP customers moving their solutions to the Cloud. The Concur Expense entitlement is for net new customers on the GROW with SAP journey.
A diagram titled Entitlements and Add-on packages (CFO buying centers) is divided into two sections. The Entitlements section includes GROW BASE with Group Reporting, Ariba buying base edition, Build Process Automation, CPEA, and Digital Access, and GROW PREMIUM which includes all GROW BASE features plus Cash Management, Receivables Management, Advanced Financial, SAC Planning, Central Invoice Management, Build Apps, Sales Cloud, and Concur Expense. The Add-on packages section includes four categories: GROW with SAP Digital Banking (CFO) with Multi-Bank Connectivity and Digital Payments, GROW with SAP Advanced compliance automation (CFO) with Risk and Assurance Management and Document and Reporting Compliance, GROW with SAP treasury and risk management (CFO) with Treasury and risk management and SAP Trading Platform Integration, and GROW with SAP Core HR (CFO/CHRO) with SF Employee Central.

The Concur Expense entitlement in SAP Business Suite - SAP S/4HANA Cloud Public Edition, premium is as follows:

  • Concur Expense Professional - 100 submitted expense reports per month.
  • SAP Concur mobile app.
  • Cognos - Analysis reporting.
  • Native Integration (ICS) with SAP S/4HANA Cloud Public Edition.

Note

This is for the premium edition of GROW with SAP only and does not include OCR receipt capture functionality via ExpenseIt or Concur Travel.

Who Is Eligible for the Entitlement?

  • Net new Concur Expense customers only.
  • New GROW with SAP, premium customers.
  • Countries where Concur Expense is sold.

Customer Considerations

  • 100 monthly expense reports for the initial term of the GROW with SAP contract, renewable with renewal of GROW with SAP, premium.
  • The entitlement is only for one country or entity only.
  • If a customer submits more than 100 expense reports per month, incremental transaction fees are charged.
  • Ability to purchase additional transactions and services (such as ExpenseIt or Drive).
  • Implementation fees for Concur Expense will apply.

Additional Solutions

Customers can purchase additional SAP Concur solutions to complement the Concur Expense entitlement alongside an increased number of transactions of Concur Expense. Recommended solutions are:

SolutionBenefit
ExpenseIt

Available in the SAP Concur mobile app, ExpenseIt makes it simple to take a photo of a receipt and automatically create and categorize expenses.

User Support Desk

User Support Desk gives customer's employees access to dedicated, 24/7 support from knowledgeable SAP Concur experts.

Intelligence

Leverage reporting tools and dashboards to highlight insights that drive better decisions.

Concur Essential CareConcur Essential Care gives customers access to one or more consultants to help them to manage their company’s existing configuration of SAP Concur
DriveIntegrated into the SAP Concur mobile app, Drive uses GPS technology to allow travelers to accurately track, log, and report personal car business mileage expenses.

The SAP Business Suite and Concur Expense Interactive Value Journey

Let’s bring the power of Concur Expense and SAP Business Suite to life through an Interactive Value Journey. Follow the value journey from an employee creating an expense report, through the approval process, to how it’s displayed in financial reporting.

Interactive Value Journeys (IVJ) offer a consistent and customizable approach to value-centric storytelling, tailored to specific personas and contexts. They help you understand SAP's portfolio and its business value. This self-guided experience highlights how SAP's end-to-end process solutions optimize business operations.

Begin the value journey by learning about the different personas involved in this expense process, and then move through the product demonstration videos to see the solution in action.

Concur Expense and GROW with SAP Interactive Value Journey

SAP Business Suite Customer Success Stories

The image features the logo of Cirque du Soleil, which consists of a stylized sun with rays extending outward, enclosed within a circular design. Below the logo, the text CIRQUE DU SOLEIL is written in capital letters. The overall color scheme is gold and white.

As part of their overall intelligent enterprise journey, Cirque du Soleil relies on SAP Concur and RISE with SAP to navigate global compliance, negotiate better rates with suppliers, and simplify expense reporting for its staff and performers.

Watch the video and read more about the project here: www.sap.com

PwC black and white logo showing PwC and a drawing of a stylized office building.

To provide common service levels to clients in all of the 155 countries it serves, PwC launched a comprehensive digital transformation to achieve one standard global technology base. Combining SAP Concur solutions with SAP S/4HANA Public Cloud, PwC now has one expense management platform across their global organization.

Read more about the project here: PwC and SAP - A Digital Transformation.

Resources

  
RISE with SAP and SAP Concur BrochureDigital Library
GROW with SAP and SAP Concur BrochureDigital Library
SAP Concur Integrations with SAP Solutions BrochureDigital Library

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