Explaining Logistics Invoice Verification

Objective

After completing this lesson, you will be able to Explain invoice verification, online and in the background.

Invoice Verification

Scenario

Together with the goods, you receive an invoice from your vendor. You want to check if the received quantities are in line with the invoiced quantities and if the invoice matches the purchasing conditions you agreed to with the vendor.

Logistics Invoice Verification

Logistics invoice verification in SAP Retail is not connected to Financial Accounting (FI) and thereby allows you to perform decentralized invoice verification. It involves the following steps:

Enter an incoming invoice and assign purchase orders or goods receipts. This can be done in the following two ways:

  • Online in the system.
  • With EDI (Electronic Data Interchange); this involves an automatic upload of the invoice data, the numbers of the relevant reference documents use IDocs (IDoc type FSHINV01).

In invoice verification, the actual invoice amount is checked against the target invoice amount. Overly high invoices can be automatically reduced to a specified limit based on a tolerance group. In this case, the system automatically informs the vendor in question using message type REKL. Incorrect invoices must first be processed by the user (for example, changing assignments, correcting conditions...). The invoices are then sent to invoice verification once again.

The data is then transferred and posted to Financial Accounting (FI). Invoices that are found to be correct are transferred to Financial Accounting as a posting record and posted there. If financial accounting takes place in a different SAP or non SAP system, the posting records are transferred using Remote Function Call (RFC).

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