Introducing Internal Project Management

In this lesson, you will learn about the fundamentals of Internal Project Management within a business organization, using SAP S/4HANA Cloud Public Edition.

We'll start by examining what Internal Project Management entails; it manages the end-to-end process of project-based services within a company. This process incorporates project planning, staffing, procurement of materials and services, time recording, accounting and financial closing activities, and analysis of project key figures.

As we dive deeper, we'll focus on the benefits and key process steps. You’ll grasp the significance of being able to define, manage, and staff your projects intuitively. We'll also discuss how to make use of SAP Fiori apps for cross-project and client reporting, analyses, and intensive KPI tracking. The process steps will cover managing internal projects during planning and execution, maintaining work package staffing, recording times, and performing accounting and financial close activities.

An essential part of this lesson will be understanding the business roles necessary for Internal Project Management, and how to find and allocate these roles using SAP Fiori. We'll also delve into how to create and plan internal projects using the SAP Fiori apps and the importance of managing work packages and resources effectively.

Towards the end, we'll cover more complex topics such as cost calculation, resource management, comparison and update of project versions. Finally, the lesson will guide you on how to use the associated SAP Fiori applications for various Project Management tasks, including running actual settlements for the project, analyzing project staffing and controlling professional service projects.

By the end of this lesson, you should be able to initiate, plan, control, and close an internal project effectively using the SAP S/4HANA management tools. With the skills you acquire, you'll be able to streamline project execution within your organization, ensuring greater efficiency and productivity.

The figure demonstrates an overview of the Internal Project Management (1A8) scope item.

Internal Project Management manages the complete end to end process of project-based services inside the company. This scope item realizes the main steps of the end-to-end scenario for Project Based Services focusing on internal project management and costs. It integrates project planning and staffing with core project management functionalities, procurement processes for materials and services, and time recording against the project work items. During period-end closing activities, accounting and financial close activities can be performed. This scope item also supports the analysis of project key figures.

• Define and manage projects easily

• Staff projects intuitively

• Integrate SuccessFactors Employee Central natively

• Perform employee time entry for all project members

• Decide quickly with cross-project and client reporting

• Drill-down flexibly to all project-related analytics and KPIs

• Perform fast periodic closing, with no reconciliation

• Make predefined processes and business content available

• Create a baseline of an internal project and compare it with the current one