Understanding Bank Statements

For the import of bank statements, a new tool was introduced which besides the standard delivered SAP formats enables SAP and customers to define new mapping for the bank statements formats which can be easily extended and adjusted. The tool is called Map Format Data for Incoming Files from Banks.

When a format based on the Map Format Data is processed the engine converts the file structure to the SAP bank statement data. In addition, it provides two developer extension points for preprocessing for any file adjustment and for postprocessing to adjust the determined values in the SAP bank statement structures if needed.

The business user uses Manage Incoming Payment Files application to select the format mapping created and maintained in Map Format Data app.

For more information about Manage Incoming Payment Files please refer to:

https://help.sap.com/docs/SAP_S4HANA_CLOUD/918bca53037f408f91a2295d04ac16bc/5481c611480e4c23bf49e3af651d8e4d.html?locale=en-US&q=manage%20incoming%20payment%20files

SAP delivers a relatively smaller number of bank statement templates compared to payment formats. This is due to the higher standardization level of bank statements, which typically requires fewer variations across different countries.

Additionally, SAP's bank communication processes encompass functionalities like Credit/Debit notification and Payment Status.

Bank statements are detailed records issued by banks that list all transactions in an account over a specific period. These transactions include deposits, withdrawals, and other financial activities. Each bank may use different formats for these statements, making it challenging for businesses operating in multiple regions to uniformly process this information. Localization as a self-service becomes vital in this context. It allows businesses to customize and adapt the process of mapping bank statement data into their systems, according to the varied formats and languages of different regions. This customization ensures that the financial data from diverse locations is accurately interpreted and integrated into the company's financial system, enabling more efficient financial management on a global scale.

When your bank mandates the receipt of an end-of-day statement, you can choose between two approaches. First, utilize a standard format available in the "Manage Incoming Payment Files" app. Alternatively, for more tailored needs, define a new mapping format in the "Map Format Data for Incoming Files from Banks".

Typically, both the bank's requirements and the format mapping consist of three distinct parts: the header (highlighted in yellow), the items (in green), and the closing/footer section (in purple). Each part plays a crucial role in the accurate and comprehensive mapping of bank statement data.

You can download the requirements here.