Confirming Actual Dates for Networks

Objectives

After completing this lesson, you will be able to:
  • Confirm network activities with the Project Planning Board
  • Confirm network activities with the Cross-Application Time Sheet (CATS)

Confirmation Options

James and Manuel Discuss the Confirmation Options for Internal Network Activities

James is a project planner at Hybrid Machinery. Manuel is partly responsible for capacity planning. They discuss the required confirmation options for the internal project work.

Note

This is their conversation:

Confirmation Options

Confirmation options include: individual confirmation, collective confirmation, confirmation from the info system, a confirmation workflow, internet confirmation, time sheets, HTML5 applications, and PDC or BAPI confirmations.

Various functions (such as posting actual costs, actual dates, and actual labor and, if necessary, changing the activity status) are carried out automatically by means of confirmations. The figure, Confirmation Options, shows different methods for entering confirmations. Confirmations document the processing status of activities and activity elements in a network and enable you to evaluate the project progress. An activity must be released before you can confirm it. In the Project Builder and the Project Planning Board, you can release an activity first and confirm it later.

While you use individual confirmations to enter confirmation data for an activity, activity element, or capacity split, you can also create confirmations for more than one object in a collective confirmation.

The various methods for confirmation are as follows:

  • You can create individual or collective confirmations in the SAP system by using the SAP GUI or SAP Fiori transactional apps.
  • You can use the CATS to enter time data.
  • You can import data from external systems via standardized PDC interfaces. These systems can also be used to create confirmations.

In addition, you can develop your own interface solutions to import actual data using a Business Application Programming Interface (BAPI). In the SAP Project System (SAP PS), there is a BAPI for confirming activities.

In the structure information system, you can select more than one activity or activity element and send them to another user or organizational unit as a confirmation workflow.

Confirm Network Activities with SAP Fiori Apps

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Confirmation with the CATS

The cross-application time sheet allows for the recording of attendance/absence types, the confirmation of activities, posting internal cost allocations, and also services.

The CATS is an SAP component that enables standardized, cross-application recording of employee working times.

You can use the CATS to provide information on hours worked to the following components:

  • Attendances and absences in Human Resources (HR)
  • Internal activity allocation in Controlling (CO)
  • Confirmations in Plant Maintenance/Customer Service (PM/CS)
  • Confirmations in the SAP Project System (SAP PS)
  • Service entry in External Services Management (MM-SRV)

You can use data entry profiles to define the layout of the CATS yourself. In a worklist, you can display the assignments that were made when work was distributed among employees as a set of proposals for entering time data.

Reports transfer both released and approved working time to the different applications. The working time may be important for various applications simultaneously. In this case, the data is transferred to all relevant applications.

Hint

You cannot use the CATS to enter confirmations for production orders, because production confirmations deal primarily with yields and scrap quantities. However, you can use the CATS to enter hours and assign them to the receiver object production order (Order) field. When transferred to management accounting, the hours are posted as an internal activity allocation of the production order.

Confirm Network Activities with the CATS

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