Operating Technical Release Bulk Product

SAP S/4HANA and the SAP Batch Release Hub are interconnected, allowing an extended batch release in various applicable process steps. The following overview shows the interaction between SAP S/4HANA and SAP Batch Release Hub for Life Sciences for intermediate products. The interaction between SAP S/4HANA and SAP Batch Release Hub for Life Sciences for intermediate products is shown.

Flow Chart shows the Process Steps for SAP S/4HANA and SAP Batch Release Hub for Life Sciences that will be explained in the following.

You'll find a system walk through of the data exchange structure and the effect on further processing. Those processes are automated and performed in real time, leading to a compliant batch release and follow-up.

COR1 - Create Process Order

Open transaction COR1 and enter the header data:

Material Number: MZ-LS-0004
Production Plant: 1710
Planning Plant: 1710
Process Order Type: PI01

Screenshot of a SAP software interface showing the Create Process Order: Initial Screen. The fields Material Number, Production Plant, Planning Plant and Process Order Type are highlighted with a red box.

Enter the Total Quantity, for example, 10 pieces, and select Current date as the scheduling type.

Click on the button Material List to open a list of semi-finished and raw materials needed to produce the finished product.

Screenshot of a SAP software interface showing the Create Process Order: Header - Generel Data. The fields Total Qty and Type are highlighted with a red box. Also in the header section the Material List is highlited.

Storage Location

Enter for all materials the Storage location171A and the batch per Material.

The following logic is used in this example: DUMMY + the last four numbers of the material.

In a real-life situation, the aut. Batch determination can also be used. Return to the header data (hat button) of the process order.

Screenshot of a SAP software interface showing the Create Process Order: Material List. The rows Storage Location and Batch are highlighted with a red box.

Goods Receipt

Go to the Goods Receipt tab and generate a batch for the process order. Click on the Release button (green flag) to perform an availability check and carry out the release of the process order.

After saving the process order the message "Process order XXX created" is shown.

Screenshot of a SAP software interface showing the Create Process Order: Header - General Data. The field Batch is highlighted with a red box. Also the header Goods Receipt is highlited with a red box.

CORK - Process Order Confirmation

Open transaction CORK and enter the previously created process order number.

Screenshot of a SAP software interface showing the Enter Process Order Confirmation: Initial Screen. The field Process Order is higlited with a red box.

Choose the Confirmation Type Final Confirmation and press Enter.

In the pop-up window, enter and confirm the manufacturing date (current day).

Enter the Storage Location171A and save the process order confirmation.

The message "Confirmation saved (Goods movements: 1, failed: 0)" will be shown.

Screenshot of a SAP software interface showing the Confirmation of Process Order Enter: Goods Movements.

QA02 - Change Inspection Lot

Open transaction QA02 and enter the number of the previously created inspection lot.

Screenshot of a SAP software interface showing the Change Inspection Lot: Initial Screen.

Set the user status TEMP and TRAN to define the release checks to be performed in SAP Batch Release Hub for Life Sciences.

Save the inspection lot and open the SAP Batch Release Hub for Life Sciences.

QE51N - Results Recording

Open transaction QE51N, select the tab Inspection Lot Number, enter the previously created inspection lot and click the Execute button.

Screenshot of a SAP software interface focusing on the Inspection Lot Number. The button Execute is highlited with a red box.

The worklist for the inspection lot will be displayed.

Select the Operation 1 and select the result OK out of the list of codes for a positive inspection result.

In the pop-up window, confirm the acceptance decision.

The message "Results were saved for operation 0010" will be shown.

Screenshot of a SAP software interface showing what is described in the text before.

SAP Batch Release Hub Cockpit

The data transfer from SAP S/4HANA is performed via immediate data push to the SAP Batch Release Hub for Life Sciences.

Visible if selecting the SAP Fiori App: My Release Decisions.

Screenshot of a SAP software interface focusing on two tiles with the apps Release Decision Overview and My Release Decisions.

You can use the filter setting for Release Type to see only the technical releases for internal production.

The release decisions prompted, are based on the settings and the authorization concept.

Several filters can be applied, to optimize the overview and priorities.

Screenshot of a SAP software interface that focuses on a drop down menu of release types. The release type Technical Release Internal Production is selected.

Select the release decision for the respective batch.

Screenshot of a list with release decisions. The first column in the list is highlighted with a red box.

Go to the tab Release Check Summary to review the release checks.

Select the first check with status Pending, to find the batch pushed from SAP S/4HANA to SAP Batch Release Hub for Life Sciences.

Screenshot of a list with release checks. The first column in the list is highlighted with a red box.

With reviewing the selected batch for release check and selecting the button Change Status, a pop up window will occur. In the Pop-Up window, choose the appropriate Status (Completed; Compliant; Error; Not Compliant) from the drop-down menu and enter a Comment for the status change.

After confirmation of the status changes the message "The release change status was successful." is shown.

Screenshot of a SAP software interface showing the Release Check app. In this Batch Record Review page the button Change Status is highlighted with a red box. The second screenshot shows what happens, when you click on the red button. A pop up window opens. You can change the Status and add a Comment.

Similar to the batch record review, the component check can be performed with the selection of items in the status Pending.

Review the selected release check and select the button Change Status.

In the Pop-Up window, choose the appropriate Status (Completed; Compliant; Error; Not Compliant) from the drop-down menu and enter a Comment for the status change.

After selecting Change the message "The release check status was changed." is shown.

Select the release check Quality Control Data Check.

The status is set to Compliant, which means that results recording for the batch was performed with positive valuations.

Review the results of the characteristics and select the button Change Status.

In the Pop-Up window, choose the appropriate Status (Completed; Compliant; Not Compliant) from the drop-down menu and enter a Comment for the status change.

If something went wrong with the quality control (for example, no quality checks performed in SAP S/4HANA) the system will show that the status Error indicated by a red traffic light.

After confirmation of the status changes the message "The release change status was successful." is shown.

Screenshot of a SAP software interface with a second screenshot that shows the change statis. The Component is now filled out with the following text: CC-Learning Journey.

Stock postings can either be automatically triggered by the customizing settings of the usage decision code in SAP S/4HANA or manually in the SAP Batch Release Hub for Life Sciences hub before setting the release decision.

Select the tab Stock Postings and press the button Set New Stock Posting Quantities.

In the Pop-Up window, choose the quantities to be posted to specific stock types (Unrestricted; Blocked; Scrap; Sample).

Hint

Pay attention to the usage decision code in SAP S/4HANA - If the UD-Code triggers an automatic stock posting, it will overwrite the proposed stock posting in the SAP Batch Release Hub for Life Sciences.

After all the release checks are performed without any errors, you can proceed with setting the final release decision. The technical release for the batch will be set by selecting the button Set Release Decision. In the Pop-Up window, choose the appropriate Release Decision (Approved; Rejected) from the drop-down menu and enter your user password for confirmation.

Optionally you can enter a Comment for the release.

It's also possible to force the set release decision even though some release checks are still pending or with error. This is a customizing setting and will prompt the comment field to be mandatory.

The Release Decision must comply with the Usage Decision Code in SAP S/4HANA to be able to set the usage decision for the inspection lot of the batch in SAP S/4HANA.

After clicking on the Confirm button the message "The release decision was set." is displayed.

Screenshot of a SAP software interface focusing on the Release Decision.

Confirmation

The technical release of the batch is now completed and the system shows the following information:

the traffic light of the release checks are all Green
the release decision is Approved
the processing status is set to Completed

Two screenshots showing that the processing status is confirmed.

The information of the release decision is automatically transferred to SAP S/4HANA and the usage decision is created with the subsequent stock postings.

The processing status Completed is automatically set to Confirmed as soon as the information for the usage decision code change in SAP S/4HANA is confirmed by the system.

Signature Log

Signature logs can be evaluated after the release in SAP Batch Release Hub for Life Sciences via the app "View Signature Log".

Select the app View Signature Log in the tab Tracking of Changes.

The appropriate log can be found by using the Batch ID as a filter option.

Two screenshots showing focusing on signature log.

QA13 - Display Usage Decision

The usage decision and the batch status change triggered by the previously release decision step in SAP SAP Batch Release for Life Sciences Hub can be checked via the QA13 (Display Usage Decision) in SAP S/4HANA.