The My Packaging Control Number Release Decisions app helps to streamline the process to group finished material batches that belong together in terms of blinding by allowing you to manage, review, and set release decisions at packaging control number (PCN) level, rather than for each individual batch.
Upon clicking the "My PCN Release Decisions" app you are presented with a worklist of PCN release decision items. You only see the items that fall within your responsibility in the quality departments to which you are assigned.
Each PCN release decision item in your worklist has a number of batch-level release decision items (one for each assigned batch).
You can see the total number of batches assigned to the PCN and the number of those batches that have a release decision item in the Number of Batches with Release Decision Item column in your worklist.
Release checks are performed for each assigned batch and an aggregated release check status is calculated for the PCN. You can see a summary of the release checks and their aggregated statuses in the Release Checks column in your worklist.
Various filter options are presented you at the top of the screen. In this example, a PCN ID filter was set.
Upon clicking on a PCN release decision item from the worklist presented to you, the detailed overview for that item will be displayed. Here you are first presented with the header section containing basic information at a glance, including:
- The PCN release decision (e.g. Rejected, Approved, Expired etc.). A "-" indicates that no decision has been set yet.
- A graphic of the current release check status aggregated for each batch.
- The general data for the PCN Release Decision Item
The rest of the PCN release decision item overview is compromised of detailed data:
- PCN Detail
- PCN Release Check Summary
- Assigned Batches
- Countries/Regions
- PCN Release Decision
- Attachments
You are able to jump to each section by clicking the respective header item.
The PCN Release Check Summary present you with a list of relevant release checks for your selected PCN release decision item. The relevant release checks are listed under the "Release Check Description" column.
That status column aggregates the release checks of every assigned batch for your PCN release decision item.
How Are Release Check Statuses Aggregated?
The batches assigned to each PCN release decision item have the same set of release checks. The release checks are evaluated separately for each batch, so at a point in time, the batches could have different statuses for the same release check. SAP Batch Release Hub calculates the aggregated status of a particular release check by taking the most severe status for the assigned batches. For example, if there are 4 assigned batches, and the status of a particular release check is green for 4 batches and red for 1 batch, then the aggregated release check status is red.
The severity is applied in the following order:
- Red
- Yellow
- Gray
- Green
Under the "Assigned Batches" section, you will find a list of all relevant Batch ID's, including additional information for the induvial batch like Material ID, Status, Release Decision Trigger ID, and the beforementioned release checks.
Once you click on the "Set PCN Release Decision" button, Batch Release Hub will notify you of any pending tasks or errors hindering you from setting a release decision. In this case, the suitability for the respective countries/regions was not set.
In order to fix this error, navigate to the bottom of the page, or click on the "Countries/Regions" tab.
Upon navigating to the "Countries/Regions" section of the screen, select each country by ticking the box in the far left side of the table, and then clicking on "Set Suitability".
A popup window will open with a drop down menu. Select either Yes or No, and click "Set".
Upon clicking on "Set PCN Release Decision", you will be presented with a new pop-up. Here you need to make your selection, provide a comment (if necessary), and enter the password of your Batch Release Hub account.
Once you have set your release decision, the status will update in the header. In this case, the PCN release decision item was rejected, indicated by the "Rejected (RJ)" status.
Note
The status might take a few seconds to update. For this please refresh the page using the button in the top right section of the release decision item overview.You are also able to view the change history for your current PCN release decision item by clicking "View Change History", found to the left of the refresh button.
The change history allows you to see changes made for the current PCN release decision item. You are also able to filter a time frame, or search for a specific term.
