Assessing the Marketability Requirements for Products and Raw Materials

Get to know the tasks and steps to be done and the apps to use for processing.

In the following, you will assess marketability requirements for our example product Antiseptic hand rub. This requires some prerequisites:

• Foundation for these activities are the compliance views of the product and the related raw materials with maintained composition information.
• In the previous chapter, we have created a specific substance list check and assigned this compliance requirement to a compliance purpose.
• Now we will assign the compliance purpose to the product's compliance view. Doing so, you will see the propagation of compliance requirements (CRs) along the product hierarchy. This is essential to be able to assess the CRs on the applicable levels, which can be:
  • The product - unpackaged or packaged
  • The raw materials
  • The supplier raw materials assigned to a raw material
  • Substances, being the constituents of supplier raw materials, raw materials and of the product

Aggregated assessment results are automatically calculated per CR along the product hierarchy as appropriate for the CR's compliance pattern and assignment.

The app Manage Basic Compliance Data – Unpackaged Products is the central app for Product Compliance. From this app, you can assess any data related to an unpackaged product:

• Applications, Uses, Markets and Purposes
• Compositions and Properties
• Compliance Assessments and Market Assessments

The app Assess Marketability Requirements for Products is focused on processing unreleased Marketability Assessments. With the sort option, you can, for example, process a specific marketability requirement for all affected products or you can see all requirements not yet released for a specific product.

From the worklist, you directly navigate to the compliance assessment for a product.

The app Assess Products for Markets is to maintain the resulting marketability status for unpackaged and packaged products for the requested business processes of a market / country. For a requested country, you get all applicable marketability assessments with their individual result, so you can derive the resulting overall compliance status per business process.

You can also navigate to this app, when you view compliance assessments in the app Manage Basic Compliance Data – Unpackaged Products.

The app Manage Basic Compliance Data – Raw Materials is the central app for Product Compliance of Raw Materials. From this app, you can assess any data related to a Raw Material:

• Assigned Materials and Compliance Purposes
• Suppliers
• Where-Used Information regards
  • Countries/Regions for production and sales
  • Applications and related unpackaged products
• Compositions and Properties
• Compliance Assessments

The app Assess Marketability Requirements for Raw Materials is focused on processing unreleased Marketability Assessments. With the sort option you can, for example, process a specific marketability requirement for all affected raw materials or you can see all requirements not yet released for a specific raw material.

From the worklist, you directly navigate to the compliance assessment for a raw material.

The app Manage Suppliers Compliance for Raw Materials supports you in retrieving compliance data from your suppliers. You set the processing status for the compliance data obtained from suppliers which is a major repository to safeguard compliance for your raw materials.

Accomplishing compliance assessments, allows you to derive the supplier status for a raw material and in the end, from a compliance point of view, if the raw material can be purchased from this supplier.

Opposite, you can block a supplier in case of compliance issues.

Suppliers’ status are aggregated to the raw material.

The app Assess Marketability Requirements for Substances is focused on processing unreleased Marketability Assessments. With the sort option, you can process a specific marketability requirement for all affected substances or you can see all requirements not yet released for a specific substance.

From the worklist, you directly navigate to the compliance assessment for a substance.

You must be aware that any compliance requirement assigned to a substance that originates from an unpackaged product or raw material, since you can not assign a compliance purpose with it’s compliance requirements directly to a substance.

On the other hand, an assessment on a substance is multiplied to any occurrence of the substance.

Understand the process to assess marketability for an unpackaged product.

The end-to-end process may also involve the business role Product Stewardship Specialist – Product Compliance with assigned apps when it comes to the assessment of Marketability Requirements for Raw Materials or Substances.

Prerequisites from Compliance Data Foundation: Compliance Views for the unpackaged product and raw materials exist with detail data (examples):

• Assignment of Compliance Purpose(s)
• Released Composition Data
  • Material based composition - before and after production
  • Substance based composition
  • Legal deviations, in case required for specific Compliance Requirement Versions

With this data, the system processes automated compliance calculations. In this case, the resulting status is:

• Compliant, the result is automatically released
• Not Compliant, this status is assigned and the Compliance Requirement remains in process.

If no result can be calculated, the Compliance Requirement has the status Unknown and remains in status "In Process".

You process the assessments in specific apps for the:

• unpackaged product
• raw materials
• substances being constituents of them

Assess product automated calculation and manual assessment.

For a pilot-production, we have the required raw-materials at hand.

These raw materials are assigned to the material based composition of our new product antiseptic hand rub.

While preparations for production are made, we will take care of the specific Compliance Requirements defined as internal product standards, especially the substance list check we have created in part 2.

With the compliance view created as described in the Compliance Data Foundation, having a released material based composition, automated compliance calculations are initiated.

You can now start the marketability assessment for the product antiseptic hand rub, in the app Manage Basic Compliance Data - Unpackaged Products, when you navigate to the related compliance assessments.

You pick the product with the newly assigned Compliance Purpose from Part 2. The newly assigned compliance purpose has added 4 Marketability Assessments to the unpackaged product’s Compliance View.

Now you navigate via View Compliance Assessments to process these assessments.

There are multiple triggers which initiate automated compliance calculations, examples of the most prominent are:

• Assignment of new compliance requirements to a product’s compliance view
• Release of a composition, for example, after applying changes – this can be on the Raw Material or Product level, material-based or substance-based composition
• Release a Compliance Assessment – this can be on the Raw Material or Substance level
• Approve, block or set supplier material to outdated
• Assign new supplier raw material to a Raw Material

Any compliance calculation resulting in the status Compliant is automatically released.

The section In Progress only lists Compliance Requirements in status

• Not compliant
• Undecided

You find the product with the newly assigned compliance requirements calculated automatically.

There is one CR left in process and you want to clarify compliance with the inventory for antiseptic products, so you navigate into the details of this assessment.

The calculated Marketability Status is Not Compliant – you have to check the Assessment Details.

The details of the Substance Assessment show the calculated results based on the released substance based composition of the raw material.

Be aware that if a legal composition is assigned for calculation of the Compliance Requirement Version, but is not available or not released, calculation is based on the Analytical Composition, which is default for calculation.

The details of the Raw Material Assessment allows you to navigate into the details of the raw materials from the material based composition. You can even drill down to the supplier status per each raw material for the compliance requirement under consideration.

In the Assessment Details for Substance Assessments, you find the substance, which is not compliant with the inventory list since it is not assessed yet.

For the missing substance assessment, you take the action Initiate Assessment.

The substance assessment frequently lies in the responsibility of the role Master Data Specialist – Product Compliance, but it can also be processed by the Product Stewardship Specialist – Product Compliance.

The role Master Data Specialist – Product Compliance takes care of assessing Marketability Requirements for Substances.

The role Product Stewardship Specialist – Product Compliance also can navigate into the details of a substance assessment and display data.

The assessment result of a Compliance Requirement Version for a substance is available for any other occurrence of the substance e.g. in other raw materials but also in case the substance is a produced substance in a product.

Releasing the missing substance assessment, you find all marketability compliance requirements are assessed with a marketability status Compliant.

Now you can consolidate the results and finalize the Market Assessment.

Market assessment: consolidate assessment results for a country/region.

Maintaining the Market Assessment for Products, you consolidate the individual Compliance Requirement Results for one country/region.

The market assessment has two levels of validity:

• Generally Valid - this assessment is on the unpackaged product
• Specific for Packaged Products - you select a packaged product and add a specific assessment

In the details screen, you can retrieve the individual marketability status for all compliance requirements, applicable for the country/region under investigation. Compliance requirements assigned to packaged products are indicated in this overview of individual compliance assessment results. Based on these individual results, you derive the compliance per business process.

When you navigate into the details for a country, you get the selection of all compliance requirements being valid for this country.

Based on this detailed information, you set the final compliance status per the business process.

Based on this detail information, you set the final compliance status for the business processes Production and Sales, according to the required assessments.

Be aware, that integrated compliance checks in logistics consume only marketability status maintained per country and business process here in the app Assess Products for Markets.

In the app Manage Basic Compliance Data – Unpackaged Products, you see requested countries and business processes.

Whereas, in the app Assess Products for Markets, you see the counties with business processes and here you set the resulting compliance status per business process to be consumed in the logistic integration.

Follow an example to understand marketability assessment for a raw material.

Following our user story, we will now introduce a new supplier for one of our raw materials, here the Ethanol 96.

The sample we received from this local supplier was analyzed and the Supplier Raw Material Analytical Composition maintained. The Raw Material Analytical Composition was updated and released (for maintenance of compositions, see Compliance Data Foundation.

Upon these changes, Compliance Requirements were recalculated automatically.

In the role Master Data Specialist - Product Compliance you will now assess marketability requirements for the updated raw material to evaluate compliance with the new supplier raw material added.

Assess Raw Material and survey assessment details.

Initiated by the release of the changed raw material analytical composition, marketability assessments were recalculated automatically.

You find our Antiseptic substance list checks with status Not Compliant.

To ascertain the root cause, you navigate into the details of the affected compliance requirements.

The Assessment Details indicate a problem related to a substance contained in the raw material – you have to check the Substance Assessment Details.

Regards Supplier Assessment, the color of the status bar indicates, that no released assessments are available.

See substance assessment results and figure out the reason for non-compliance.

You find the calculated Marketability Status Not Compliant – the Substance Assessment Details with status colors showing the reason.

The raw material contains an impurity which is prohibited, since it is on the Antiseptic Restriction List.

Next, you have to check Supplier Raw Material(s) for this raw material.

You see, all suppliers, next you have to check this Supplier Raw Material(s) for this raw material. The prohibited substance must be in the supplier raw material composition.

Regards Supplier Assessments, the status color in the status bar indicates, there are no supplier assessments available.

From the assigned suppliers, you can navigate to the assess the current compliance requirement for a specific supplier.

This is applicable, that is, in case the supplier grants compliance, which can not be calculated based on the composition of the supplier raw material.

Derive course of action to restore compliance.

You find the identified incompliant substance methanol in the Supplier Raw Material Analytical Composition.

As a consequence, you decide to block the supplier, to restrain the identified incompliance.

To get your raw material back to a Compliant Marketability Status, you now must revisit the analytical composition and assess marketability.

Adapt substance-based composition and restore compliance.

When you release the adjusted raw material analytical composition, marketability assessments are recalculated automatically.

Meanwhile you can check the history of the analytical composition.

You find the marketability assessments recalculated and you can navigate to the Assessment Details.

In the Assessment Details, you find the assessment status per each substance and you can check the history of assessment results.

Get insight on Marketability Assessments for Products for example on not completed assessments.

The Analyze Marketability Assessments for Products app supports the Product Stewardship Specialist - Product Compliance to gain insight on marketability assessments.

View and filter marketability assessments by:

• Compliance Purposes and Compliance Requirements
• Processing status and marketability status
• Attributes of the material master.

You select values in the interactive filter charts, in the header area, to adapt search results in the content area.

You define view to present results in the content area: as a table view, a chart view or both combined.

Export the data matching your filter selection from the table view to a spreadsheet.

Save your filter settings as a view variant to easily apply them the next time you use the app.

Select an item from the table view and navigate to the details in the Marketability Assessment app. From the result history, you can then drill down to historical assessment results.

You utilize the visual filters i.e. to get an overview on not completed marketability assessments.

In the Compact Filter, you can apply more detailed filter criteria and you have the option to adapt filters, e.g. by adding attributes from the material master.

By clicking on a status value in the visual filters, you apply it as filter.

You can switch between the views for presentation of the results.

In addition, from the chart you can apply values as filter criteria for the table view.

Investigate Substance Lists Impact on Sales, Production and Suppliers.

With these apps, you can analyze the impact on sales, production, or raw materials and suppliers for substances assigned to monitoring or restriction lists. The insights you can gain with these apps allow you to do the following:

• View sales revenue over a specified time period for products containing substances included in a monitored substance list.
• Filter data by selecting filter criteria in the header area of the app. You can add and remove filters to display only certain data.
• Group data by category, such as substance list or substance, using the drill-down filter.
• Select an item in the chart and drill down further by category in the drill-down list.
• View the displayed data by dimension, such as composition type or substance name, using the View By filter.
• With the option to also apply monitoring or restriction lists not being assigned to any compliance purpose, you can i.e. evaluate substance lists before becoming effective. Such analysis of potential impact is inevitable to e.g. derive activities regards engineering changes.

You use the apps Substance Lists Impact to evaluate, how monitoring or restriction lists affect your businesses: i.e. from the number of affected products per substance list. You can drill down to the individual substances and gain insight on the impact on:

• Production – extract the impact of an individual substance on production countries.
• Sales – extract the affected products and their net value.
• Suppliers – this is on your raw materials: identify affected raw materials per supplier.

You can use the result table and the option to export the detailed result table to a spreadsheet for further analysis or to organize your activities.

Use the mini tiles to directly navigate to the other analysis areas.