Qualifications define the level of expertise required of an operator to perform a certain task or process a certain material on the shop floor. Only a person who has the appropriate qualifications can be allowed to work in certain shop floor areas, operate specific work centers or process certain materials, for example.
Set up your company's qualifications in the qualifications catalog, organized into groups and individual qualifications, through Customizing (SPRO). Access the configuration path via:
SAP Reference IMG → Personnel Management → Personnel Development → Master Data → Edit Qualifications Catalog
When creating a new qualification, you can record the following data for it:
- Hierarchy level in qualifications catalog (indicates whether it is a qualification or a qualification group)
- Object ID of qualification or qualification group
- Validity of qualification
- Proficiency of a qualification using a quality scale
Qualifications Catalog Structure
- Qualification Groups:
- Qualification groups structure the qualifications catalog and can contain both individual qualifications and additional qualification groups.
- Each qualification group requires an assigned proficiency scale, which is automatically applied to all qualifications within the group.
- Scales do not automatically transfer between qualification groups.
- You can customize proficiency descriptions for each qualification group using user-defined texts. Defaults are proposed based on existing proficiency scale descriptions, which can be modified.
- Qualifications:
- Qualifications can include further qualifications but must be placed under a qualification group, not directly under the catalog's root node.
- To provide detailed proficiency information for each qualification, user-defined texts can be used. Defaults are derived from the qualification group's proficiency descriptions, or from the scale's proficiency descriptions if necessary. These defaults are editable.
- Note: For appraisal catalog use, proficiency descriptions for qualifications must be modified within the qualifications catalog.
Assigning Qualifications to Manufacturing-Related Objects
The following objects can be assigned a qualification in SAP S/4HANA PEO:
- Work center
- Material
- Operation activity
To assign qualifications to work centers or materials, use the Manage Object Qualification Assignments app under the Production Execution Process Setup group on the SAP Fiori launchpad. Use the Add button under the corresponding section to qualify a work center, material, or both.
Specify work center or material, depending on what objects you want to add qualifications to. Then, provide information about the plant, required proficiency level, and validity dates, and save your changes.
To assign qualifications to operation activities, use the Manage Shop Floor Routings app under the Production Engineering group on the SAP Fiori launchpad. Here, select an operation activity and choose the HR Qualifications tab. The system displays all qualifications that exist in the system. Select a qualification, specify the proficiency level that is required to execute an operation activity, and save your changes.
Note
Assigning Qualifications to Users
Once you create all required qualifications and assign them to manufacturing-related objects, you can assign qualifications to your production operators. In execution, when the production operator starts an operation activity for either a material or a work center for which qualifications have been defined, the system checks to make sure that the user has the required qualification. If not, the system issues an appropriate message and the operation activity cannot start.
Note
To qualify a user, enter the PPPM transaction in the SAP Easy Access menu. Here you select business partner created for your user, add the qualification, and assign the proficiency level.
Note
Summary
- Qualifications define expertise levels needed for tasks and employees on the shop floor, organized in a qualifications catalog.
- Use Manage Object Qualification Assignments app to assign qualifications to work centers, materials, and operation activities.
- Assign qualifications to individual users via PPPM transaction; proficiency levels must match object requirements for operation activity.