Once you create a request for quotation, you will receive quotations from the included suppliers.
You can use the Manage Supplier Quotations app to display all supplier quotations that you have received for different RFQs, including detailed information for each quotation.
In addition to Manage Supplier Quotations, you can use the Compare Supplier Quotations app to find the best offer.
Let's talk about how you process quotations and compare them. Next, we will award one quotation.
The main App for Supplier Quotations Management is the Manage Supplier Quotations app. With this app, you can:
- Display the list of all quotations.
- Search for a particular quotation.
- Display detailed information for a quotation by selecting the corresponding line.
- Display general information such as creation date, supplier address, and contact data.
- Display detailed information for items such as the actual item, quantity and pricing details.
- Submit quotations that are in status In Preparation.
- Edit quotations that are in status In Preparation or Submitted.
- Delete quotations that are in status In Preparation.
- Award quotations.
- Set quotations to Completed.
- Navigate to the detailed information about suppliers and RFQs.
- Display the History of the supplier quotations to keep track of the document changes.
When you navigate to the object page of a supplier quotation, you can choose the History button to view a change log of the supplier quotation. The log popup displays information about the user who made a change, the date and time of the change, and the content of the change. However, the change log doesn't document whether notes or attachments were added, edited or deleted, nor does it provide approval details or process flow information.
You can search for a particular change in the document and alter the view settings. Search function for entities or items is currently not supported.
Follow-on Documents
You can award a supplier quotation and immediately create a follow-on document. You can define the type of the follow-on document that will be created automatically after the quotation has been awarded. The following follow-on document types are available:
- Quantity contract
- Value contract
- Standard purchase order
If you have selected External Price Request (RSI) as the RFQ type, you can select only Standard Purchase Order as the follow-on document type.
If you have selected External Sourcing Request (RE) as the RFQ type, you can select one of the three follow-on document types listed above. However, if you later select a different type of the follow-on document in SAP Ariba Sourcing, the current selection will be overwritten.
If you have selected Internal Sourcing Request (RQ) as the RFQ type, you can select one of the three follow-on document types listed above.
Once you receive quotations from the supplier, you can use the Compare Supplier Quotations app. With this app, you can:
- Search for a specific request for quotation.
- Display all received quotations for this RFQ and check whether all invited suppliers have already sent their quotations to you.
- Get an overview of the following information for all quotations for an RFQ at a glance: Basic supplier data, for example, address and name.
- Total net value: The total net value reflects the complete net costs for the goods or services, including transportation costs.
- Check fully quoted items: Fully quoted items are items that the supplier can deliver in the requested quantity.
- Check best-priced items: Items with the lowest price are displayed as the best-priced items. Other factors, such as supplier evaluation score, are not included in the calculation.
- Compare up to three supplier quotations.
- Award the best quotation or award several quotations partially.
Flexible Workflow for Quotations
If desired you can use the flexible workflow for quotations.
You can configure the flexible workflow for supplier quotations as a configuration expert, enabling you to define your own approval process. The flexible workflow allows you to use either the automatic, one-step, or multi-step approval. The app provides several options for determining the approver, such as the approval by the cost center responsible, but you can also assign users directly.
If a workflow with one or more steps is activated and the configured start conditions are fulfilled, the approval process is initiated.