The following video introduces the goods receipt confirmation in the self-service requisition process.
Confirming a Goods Receipt
Objectives
After completing this lesson, you will be able to:
- Confirm a receipt of the requested material
- Check the status of a purchase requisition
Introduction
Goods Receipt Confirmation
After the materials from your purchase requisitions have been ordered and delivered, you can confirm the receipt of the goods.
The Confirm Receipt of Goods app lists all your purchase requisitions with material items that are relevant for confirmation. Purchase requisitions with a purchase order as a follow-on document are relevant for confirmation.
However, the app also lists all requisitions relevant for confirmation that have been requested for you by other employees.
Requisition items appear as available for confirmation until the order quantity for the item is fully confirmed or the Final Delivery indicator is set for the item.
You can also use the Confirm Receipt of Goods app to post a return delivery for delivered (confirmed) materials. In this case, you must enter the quantity to be returned and a return reason for the item.
In the Confirm Receipt of Goods app, you can search for a document using a purchase order or purchase requisition number.
If you need more information, you can navigate to the purchase requisition item fact sheet.
It is possible to confirm partial quantities for an item and mark the item for final delivery.
You can also initiate a goods receipt confirmation or a return delivery posting from the My Purchase Requisitions application. To do so, select the relevant purchase requisition from the list and choose the Confirm or Return button.
In the following demo, you will learn how to confirm the goods receipt of the requested material using the Confirm Receipt of Goods app and how to check the status of the requests using the My Purchase Requisitions app.
Order Requested Material
Note
To perform this exercise, use the S4HANA T41 Fiori Launchpad.
If a value in the exercise contains ##, replace the ## characters with the number assigned to you.
An employee has requested some IT equipment via self-service. The request has been approved and can now be ordered by purchasing.
Prerequisites
Prerequisite for this exercise: A purchase requisition was created according to exercise 8 "Create a Purchase Requisition Using Self-Service".
Steps
A purchase requisition from an employee must be converted into a purchase order. To do so, use the Process Purchase Requisitions (V2) app:
- Search for all purchase requisition items with purchasing group Z## and processing status Not edited.
Choose
(Show More per Row). This enables you to see which materials are to be purchased from the supplier IT Service Hamburg (T-S52IT).- Select both items with assigned supplier T-S52IT and choose Create Purchase Order.
- On the Purchase Order screen, choose Order.
On the SAP Fiori launchpad, choose the Purchase Requisition Processing tile group, and start the Process Purchase Requisitions (V2) app.
In the filter bar, enter Z## in the Purchasing Group field and select Not edited as the Processing Status. Then choose Go.
To display more information per row in the list of purchase requisitions, choose
(Show More per Row).For each purchase requisition item, you can see the Assigned Supplier.
Select the checkbox for both items (Magic Mouse and Keyboard) and choose Create Purchase Order.
The Purchase Order window opens. A new PO prefilled with supplier T-S52IT and the materials from the purchase requisition items is shown.
If necessary, confirm all messages and choose Order to save the purchase order.
Confirm Receipt of Your Requested Materials
Note
To perform this exercise, use the S4HANA T41 Fiori Launchpad.
If a value in the exercise contains ##, replace the ## characters with the number assigned to you.
The IT accessories you requested as an employee have arrived. Check the status of your purchase requisition before confirming receipt of the goods.
Prerequisites
Prerequisite for this exercise: A purchase requisition was created according to exercise 8 "Create a Purchase Requisition Using Self-Service" and was converted to a purchase order according to exercise 9 "Order Requested Material".
Steps
Check the status of your IT Accessories request again. Use the employee self-service app My Purchase Requisitions - New. Are follow-on documents created?
Remain in the My Purchase Requisitions - New app after this task.
On the SAP Fiori launchpad, choose the Employee Self Services V2 tile group, and start the My Purchase Requisitions - New app.
For the Employee ## - IT Accessories purchase requisition, the status is now Follow on Document Created.
If you want to view more details, choose the 2 Items text. In the popover, choose a single material to review the status of the item. Now, for all items, a purchase order is shown as a follow-on document.
Remain in the My Purchase Requisitions app.
Confirm receipt of the keyboard and computer mouse. The delivery note has number EM-DN##.
After confirming the goods receipt, return to the My Purchase Requisitions – New app.
On the My Purchase Requisitions screen, select the radio button for your Employee ## - IT Accessories purchase requisition and choose Confirm.
The Confirm Requisitions window opens and your requisition should automatically be shown in the list.
Click somewhere in the requisition line, to open the details of your requisition.
Choose Edit at the top right of the screen.
Enter EN-DN## as the delivery note, select all items, and choose Confirm.
Choose
(Back), to return to the My Purchase Requisitions – New app.
Check the status of your requisition one last time. Display the status details for one of the items.
In the My Recent Purchase Requisitions list, choose the 2 Items text for you Employee ## - IT Accessories requisition.
In the popover, choose one of the delivered materials to review the Status Details.
You can see that a purchase order and a goods receipt were created as follow-on documents.
Choose
(Navigate to Home) to leave the app.