Entering an Invoice for Stock Material

Watch the following video to discover the third step in a simple stock procurement process: posting and verifying a supplier invoice.

After ordering and receiving the goods, receiving and posting an invoice completes the external procurement process. 

In Logistics Invoice Verification, you enter invoices and credit memos and check them for factual, price-related, and arithmetic correctness. Once an invoice is posted, the invoice data is recorded in the system and an invoice document as well as an accounting document are created. In addition, the information is updated in the purchasing document and in Financial Accounting.

The functions of Logistics Invoice Verification do not include the payment of open liabilities. This is a financial accounting task.

In the invoice verification process, Ireen must first enter all the relevant data from the supplier's invoice, such as the gross amount, value added tax, invoice date, and reference (supplier's invoice number).

If she enters an invoice with reference to a purchase order, the system proposes data from the purchase order and the corresponding goods receipts (for example, the invoicing party, the payment terms, and, for each item, the material, the quantity to be invoiced, and the expected amount). Ireen can overwrite these proposed values if different values are specified in the supplier's invoice.

If there are discrepancies between the purchase order or goods receipt and the invoice (for example, price or quantity differences), the system alerts the user and, depending on the system settings, blocks the invoice so that it cannot be paid.

The following demo shows how to check and post an invoice with reference to a purchase order.