Posting a Goods Receipt for Consumable Material

Objective

After completing this lesson, you will be able to post a goods receipt for consumable material

Introduction

Watch the following video to discover the second step in a simple procurement process for consumable material: posting a goods receipt.

Goods Receipt Posting

The second step in our external procurement process for consumable materials is to post the goods receipt.

When the ordered consumable materials arrive in the company's receiving area, it is important that you enter this goods receipt with reference to Paula's purchase order. When posting a goods receipt for ordered material, it is mandatory to reference the purchase order for both stock material and consumables. Once you have specified the purchase order reference when entering the goods receipt, the system proposes all open items from the purchase order.

Unlike the procurement of stock material, the stock is not increased by the goods receipt of the consumable material.

When you post the receipt of consumable materials, the system usually generates a material document and an accounting document. The accounting document shows which account assignment objects are debited.

The graphic illustrates a goods receipt with reference to a purchase order for consumable material.

When posting a goods receipt for consumable materials, it is not possible to specify a storage location. When posting a goods receipt for stock material, however, it is mandatory to specify a storage location. Therefore, when Walter posts a goods receipt with reference to a purchase order, he can easily recognize whether the material was ordered for stock or for consumption. He can also see the account assignment object for which the material was ordered.

The screenshot shows a goods receipt for a purchase order with account assignment. The app is Post Goods Receipt for Purchasing Document.

In the following demo, you can learn how to post the goods receipt of a consumable material with reference to a purchase order using the Post Goods Receipt for Purchasing Document app.

DemoStart Demo

Post a Goods Receipt for a Purchase Order for Consumables

Note

To perform this exercise, use the S4HANA T41 Fiori Launchpad.

If a value in the exercise contains ##, replace the ## characters with the number assigned to you.

The materials, oil pumps, and desk lamps ordered by supplier T-S52A## have been delivered. Enter the goods receipt for the corresponding purchase order.

Both materials were ordered for consumption. Therefore, the stock quantity for the material A500-## with the master record should not change as a result of the goods receipt. Display the stock of the material before and after the goods receipt to verify this.

Prerequisites

Prerequisite for this exercise: A purchase order was created according to exercise 5 "Create a Purchase Order with Account Assignment".

Steps

  1. Analyze the stock overview for material A500-## (Oil pump 500/##) for storage location 0001 in plant 1010. To do this, use the Stock – Single Material app.

    1. On the SAP Fiori Launchpad, choose the Goods Receipt Processing tile group and start the Stock – Single Material app.

    2. Enter material A500-##.

      There is an unrestricted-use stock of 110 pieces in storage location 0001 of plant 1010.

      Note

      The stock quantity can differ depending on what you have posted in the system so far.

    1. To leave the app, choose (Navigate to Home).

  2. The quantity of oil pumps A500-## and desk lamps ordered by the supplier T-S52A## have been delivered in full. Enter the goods receipt with reference to the corresponding purchase order.

    Post the goods receipt using the following information:

    Purchase order

    < PO number from the "Create a Purchase Order with Account Assignment" exercise>

    Delivery note02DN##
    Document date

    <Today's date>

    Material / QuantityA500-## / 10 PC
    Material / QuantityLuxalu desk lamp / 5 PC

    1. On the SAP Fiori Launchpad, choose the Goods Receipt Processing tile group and start the Post Goods Receipt for Purchasing Document app.

    2. Enter your PO number from the "Create a Purchase Order with Account Assignment" exercise.

      If you do not know your PO number from exercise 5, search for purchase order from supplier T-S52A##.

      To do this, proceed as follows:

      • Click on the input help on the right side of the Purchasing Document field.
      • On the Select: Purchasing Document window, enter the supplier number T-S52A## in the Search field and choose Go.
      • From the search result, select one item from the PO.

    3. On the Post Goods Receipt for Purchasing Document window, enter 02DN## in the Delivery Note field.

    4. In the Items section, for both items mark the Select Item checkbox.

      You do not need to enter a storage location as the materials were ordered for consumption and not for stock. You can recognize this in the item list from the Account Assignment column.

    5. Choose Post.

      A message is displayed with the number of the posted material document.

    6. Choose OK to close the Success message.

    7. To leave the app, choose (Navigate to Home).

  3. Again, analyze the stock for material A500-##.

    Has the stock quantity for the material changed compared to task 1?

    1. On the SAP Fiori Launchpad, choose the Goods Receipt Processing tile group and start the Stock – Single Material app.

    2. Enter material A500-##.

      The stock quantity is unchanged.

Learning

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