Watch the following video to discover the second step in a simple stock procurement process: posting a goods receipt.
Posting a Goods Receipt for Stock Material
Objective
After completing this lesson, you will be able to post a goods receipt for stock material
Introduction
Goods Receipt Posting
The second step in our simple external procurement process is to post the goods receipt. The goods receipt results from the purchase order (PO) of the material from a supplier. Like the purchase order, the goods receipt posting is mapped with a document in the SAP system.
When the ordered goods arrive at Walter’s warehouse, it is important that Walter enters this goods receipt with reference to Paula's purchase order. The system then suggests all the open items from the purchase order to Walter when he enters the goods receipt. This facilitates both the entry and the checking of the goods receipt. Among other things, Walter can check whether the right material has been delivered in the right quantity.
When you post a goods receipt with reference to a purchase order, the purchase order history of the relevant purchasing document items is automatically updated. This enables the purchaser to identify outstanding deliveries and, if necessary, urge the supplier to speed things up.
When Walter posts the goods receipt to the warehouse, the system generates a material document. This document contains information about the material and quantity delivered, as well as the plant and storage location where the material was placed. If the goods receipt is valuated, an accounting document is also generated. This document contains details of the accounting effects of the material movement.
In the following demo, you will see how to post the goods receipt of a stock material with reference to a purchase order.
Post a Goods Receipt for Purchase Order
Note
To perform this exercise, use the S4HANA T41 Fiori Launchpad.
If a value in the exercise contains ##, replace the ## characters with the number assigned to you.
The ordered oil pumps have been delivered. You must now post the goods receipt for the material. Because the material was delivered due to a purchase order, you enter the goods receipt with reference to this PO. This allows you to check whether the delivery matches the purchase order.
In addition, make sure that the stock quantities for the material are updated correctly in the system. To do this, check the stock of the material before and after the goods receipt.
Prerequisites
Prerequisite for this exercise: A purchase order was created according to exercise 2 "Create and Display a Purchase Order".
Steps
Analyze the stock overview for material A500-## (Oil pump 500/##) for storage location 0001 in plant 1010. To do this, use the Stock – Single Material app.
Make a note of the quantities for the following stock types in plant 1010, storage location 0001.
Unrestricted-use stock Quality inspection stock Blocked stock On the SAP Fiori Launchpad, choose the Goods Receipt Processing tile group and start the Stock – Single Material app.
Enter material A500-##.
There is only an unrestricted-use stock of 10 pieces in storage location 0001 of plant 1010.
The quantity of oil pumps A500-## ordered by the supplier T-S52A## has been delivered in full. Enter the goods receipt with reference to the corresponding purchase order.
Post the goods receipt using the following information:
Purchase order < PO number from the "Create and Display a Purchase Order" exercise>
Delivery note 01DN## Document date <Today's date>
Material A500-## Quantity 100 PC Storage location 0001 Post the goods receipt.
On the SAP Fiori Launchpad, choose the Goods Receipt Processing tile group and start the Post Goods Receipt for Purchasing Document app.
Enter your PO number from the "Create and Display a Purchase Order" exercise.
If you do not know your PO number from exercise 2, search for purchase orders from supplier T-S52A##.
To do this, proceed as follows:
- Click on the input help
on the right side of the Purchasing Document field. - On the Select: Purchasing Document window, enter the supplier number T-S52A## in the Search field and choose Go.
- From the search result, select the item with material A500-##.
- Click on the input help
On the Post Goods Receipt for Purchasing Document window, enter 01DN## in the Delivery Note field.
In the Items section, select Material 0001 as Storage Location.
Choose Post.
A success message is displayed with the number of the posted material document.
If you want to know more about the details in the material document, click on the material document number in the Success window and continue with the next exercise step 3.
If you are not interested in the details of the material document, choose OK, to close the Success message, leave the app and continue with exercise step 4.
Optional: Display the material document of you goods receipt for material A500-## and check whether an accounting document was created. Can you also see the number of the referenced purchase order and which user created the document?
After this, leave the app.
If not done yet, choose your material document number in the Success message window, shown after the GR posting.
On the Material Document window, in the General Information section, you will find the information by which user the document was created.
Choose the Process Flow tab page. Here you find the number of the purchase order and the number of the accounting document.
To leave the app, choose
(Navigate to Home).
Again, analyze the stock for material A500-##.
How many pieces are stored in storage location 0001 of plant 1010?
Unrestricted-use stock Quality inspection stock Blocked stock On the SAP Fiori Launchpad, choose the Goods Receipt Processing tile group and start the Stock – Single Material app.
Enter material A500-##.
After the goods receipt, you have 110 pieces of the material in the unrestricted-use stock of plant 1010, storage location 0001.