Posting a Goods Receipt for Stock Material

Watch the following video to discover the second step in a simple stock procurement process: posting a goods receipt.

The second step in our simple external procurement process is to post the goods receipt. The goods receipt results from the purchase order (PO) of the material from a supplier. Like the purchase order, the goods receipt posting is mapped with a document in the SAP system.

When the ordered goods arrive at Walter’s warehouse, it is important that Walter enters this goods receipt with reference to Paula's purchase order. The system then suggests all the open items from the purchase order to Walter when he enters the goods receipt. This facilitates both the entry and the checking of the goods receipt. Among other things, Walter can check whether the right material has been delivered in the right quantity.

When you post a goods receipt with reference to a purchase order, the purchase order history of the relevant purchasing document items is automatically updated. This enables the purchaser to identify outstanding deliveries and, if necessary, urge the supplier to speed things up.

When Walter posts the goods receipt to the warehouse, the system generates a material document. This document contains information about the material and quantity delivered, as well as the plant and storage location where the material was placed. If the goods receipt is valuated, an accounting document is also generated. This document contains details of the accounting effects of the material movement.

In the following demo, you will see how to post the goods receipt of a stock material with reference to a purchase order.